Godney Village Parish Council

Godney Parish Council
All Parish Council meetings will be held in the Village Hall at 6.30pm unless otherwise stated. The dates and times of all meetings are subject to change at short notice due to availability of the hall, visits by Officers from MDC or SCC or representatives from outside organisations. Joanna J. Jeans CLERK TO THE PARISH COUNCIL Parish Council Meetings 2011 January 13th March 171h Annual Parish Meeting April 7th May 12th Annual General Meeting June 9th August 4th September 8th October 6th December 8th All Parish Council meetings will be held in the Village Hall at 6.30pm unless otherwise stated. The council meeting of March 17th will be preceded by the Parish Meeting at 6.30pm, and the full council meeting will be held at 7pm approx. The dates and times of all meetings are subject to change at short notice due to availability of the hall, visits from by Officers from MDC or SCC or representatives from outside organisations. J.J. Jeans Joanna J. Jeans CLERK TO THE PARISH COUNCIL
Committee:
	Chair:	Michael Churches	-
	Vice Chair:	Michael Gooden	Highways
	Councillors:	Phoebe Judah Christine Steadman Marie Donoghue Fiann O Hagan	Water Level Management Rights of way & Village Hall Playing Field -
	Clerk:	Joanna Jeans	-
See CALENDAR for future Godney Parish Council meetings
Minutes 08 Sep 11 11 Aug 11 09 Jun 11 12 May 11 17 Mar 11 13 Jan 11 09 Dec 10 07 Oct 10 02 Sep 10 05 Aug 10 10 Jun 10 05 May 10 08 Apr 10 11 Mar 10 07 Jan 10 08 Oct 09 03 Sep 09 06 Aug 09 11 Jun 09 14 May 09 Annual 09 09 Apr 09 12 Mar 09 09 Jan 09 11 Dec 08 09 Oct 08 11 Sep 08	GODNEY PARISH COUNCIL Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 8th September 2011. Present: Councillors: M. Gooden in the Chair, M. Churches, M. Donoghue, F. O Hagan, and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. Apologies: P. Judah & T. Lewis Declaration of interests: None. Minutes of the Parish Council meeting held on11th August 2011 The minutes from the meeting on August 11th 2011 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. Matters arising from these minutes None. Reports from County/District Councillors/Police Councillor Nigel Taylor would like to be kept informed of any fly tipping so that the impact of the new charges and opening hours of the recycling centres can be monitored. Contact is cllr.taylor@mendip.gov.uk . He would also like to know of any impact from rural isolation on the lives of electors. This might include transport, access to libraries and anyone experiencing hardship. F. O Hagan suggested that will information received by the parish council which might be of more general interest could be emailed to residents. F. O Hagan will ask A. Deeley if she could circulate a message to those Godney residents on the email circuit to find out if they would like to receive emailed information. Cllr. Taylor will be visiting Godney with Stuart Brown (Chief Executive of MDC) on 23rd September. This is to help Stuart Brown understand the context of small villages such as Godney. Cllr. Taylor informed councillors that County Councillor R. Forrest was liaising with Highways about HGVs using the narrow roads around Godney. He would set up a meeting with a Highways representative. Cllr. Taylor will make enquiries about possible changes to sewerage, with an indication that households with septic tanks may have to apply for waste exemption permits to discharge sewerage. Councillors expressed their concerns about the change to fortnightly household collections for kitchen waste, recycling and refuse. In particular, councillors were very concerned about decaying meat products possibly finding their way into farm animals and causing disease. Cllr. Taylor shared these concerns and reported that MDC were against the changes and the changes to the recycling centres. Cllr Taylor with Julie Baker from Cheddar will be carrying out litter picking in their area to highlight the impact from the changes to recycling centres. Police No report. The Clerk to ask PCSO Richards if he had any updates. Cllr. Taylor noted that a white transit van had been around the area looking for scrap and old batteries. Correspondence MDC September MDC Bulletin – emailed to councillors with email MDC – Letter re. circulation of the above to wider audience. F. OHagan suggested emailing useful information to residents as noted under item 5. Polling Districts and Polling Places Review – consultation began 13th July and ends 31st August. SALC Agenda for the AGM on 24th September at Long Sutton Village Hall Annual Report and accounts Minutes of meeting on 6th June Playing field magazine - to pass to M. Donoghue Clerks and Councils Direct September 2011 Issue 77 Article on councils selling off land- retained by Clerk. Community Council for Somerset – Annual review (includes initiatives for 2011-12. AGM on 20th September at Richs Cider Farm, Watchfield, Highbridge. The Local Government Boundary Commission - Electoral Review. Letter and flier re. the consultation process. Flier posted on Village Hall noticeboard. Community Policing Award- info for process for 2011. Avon & Somerset Police Authority - newsletter July 2011. Tessa Munt MP – Request for contact details of PC councillors – Those councillors present agreed to their postal addresses being passed on. Accounts The balance is £2455.06. The Clerk informed councilors that the next PAYE payment would be due by 19th October. To consider planning applications/matters received from the District Council since the last meeting None received. Councillors noted the poor level of service from Development Control. No feedback had been received to the council about Bartletts Farm or Inaura. Cllr. Taylor reported that D. Woodridge was in negotiation with the owner and the site would be cleared up. Playing Field reports M. Donoghue reported that the new Chair is M. Heal. A rota is in place for mowing and the mower is being put away after use. Village Hall reports C. Steadman reported that the AGM is on the 29th September. New committee members are being sought. Anyone who is interested please attend the AGM or contact C. Steadman. E. Nicholls will be resigning at the end of September. Rights of way/ Highway matters Cllr. N. Taylor reported that Highways will be concreting in the badger sett as it is now unused and a lot of money has been spent trying to maintain the road and sett. Many of the pothole repairs have been repaired, but C. Steadman reported that often slightly smaller holes were left which then became a problem. Money was wasted because Highways then had to return and fix these. The road subsidence outside Higher Bridge Farm had not been tackled. M. Churches will ask if the holes in the passing places can be repaired. C. Steadman to liaise with the Footpath Officer re. gates on some of the footpaths. The Clerk reported that the Environment Agency had not yet responded to the siting plan for the 10 verge posts to check that their machinery would still have access to the river. No feedback has been received about why the bridge at the bottom of Daggs Lane has been closed since 2009 with no repairs being undertaken. F. O Hagan left the meeting at 19.47. Water Level Management M. Churches to contact the Environment Agency to ask why weed clearance has not been completed on the Sheppey between The Sheppey Inn and the weir. Large amounts of debris from weed clearance earlier on has become entangled in the weed lower down. Also M. Churches to ask why the level of the Sheppey has been kept high so that land has remained wet, sometimes with standing water during August. Community Charge The Clerk to discuss the increase of the charge with an MDC officer and report back. Issues which members of the public wish to raise None. Agenda items for the next meeting – Note change of date and venue October 13th 2011 at Godney Farm Community charge. This concluded business and the Chair closed the meeting at 19.56pm. Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . J. Jeans Clerk to the Parish Council September 2011 GODNEY PARISH COUNCIL Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 11th August 2011. Present: Councillors: M. Gooden in the Chair, M. Churches, Marie Donoghue, Fiann O Hagan, P. Judah and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. Apologies: None. Declaration of interests: None. Minutes of the Parish Council meeting held on 9th June 2011 The minutes from the meeting on June 9th 2011 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. Matters arising from these minutes None. Reports from County/District Councillors/Police (M. Churches arrived during this item.) Councillor Nigel Taylor would like to be kept informed of any fly tipping so that the impact of the new charges and opening hours of the recycling centres can be monitored. Contact is cllr.taylor@mendip.gov.uk Councillor Ron Forrest At present the size and number of the polling districts is under review. It is likely that Wookey and St Cuthbert out will change. Each division is increasing in size from approximately 6 thousand to eight thousand electors. The number of divisions will probably reduce from 58 to 55. Once the decisions on the number of divisions and their size are finalised, the boundaries will be revised. The planning application for the two new nuclear reactors at Hinkley Point has been approved by West Somerset District Council. As yet no final decision known regarding the proposal to erect a new pylon line. Councillor Forrest gave all the Godney councillors a leaflet giving summary details of Somerset County Council’s expenditure and income. Correspondence MDC July and August MDC Bulletins – emailed to councillors with email Polling Districts and Poling Places Review – consultation began 13th July and ends 31st August. Application to purchase land next to the bridge at Lower Godney - MDC have decided not to sell this land. Email from Cllr Nigel Taylor – Information about Village Hall grants – passed to C. Steadman. Community charge information as presented at the June meeting. SALC – reminder of conditions for quality council status and the need for training for new councillors Playing field equipment catalogue- passed to M. Donoghue Clerks and Councils Direct July 2011 Issue 76 Wells festival of literature – Fliers for this event in October (11th - 21st) Moore Stephens – Completion of External Audit and invoice. Accounts Two accounts were presented for payment. Moore Stephens fees for the external audit and the Clerk’s salary and expenses for April to June. Councillors unanimously resolved to pass these accounts for payment. The Clerk reported that HMRC had informed her about the implementation of PAYE. Consequently PAYE had been deducted and paid from the Clerk’s salary and expenses. The Clerk on behalf of the Parish Council would calculate and pay PAYE every quarter. The current balance is £2455.06 including the deduction of PAYE. To consider planning applications/matters received from the District Council since the last meeting Planning Application No. 2011/ 09975 White Moss Horticulture. Notification of approval. Playing Field reports The playing field grass was very long. R. Andrews has cut and removed the grass for silage. M. Donoghue will be requesting a meeting with committee members to organise a mowing rota and tidy up. Update on telephone kiosk The Clerk had sent a letter to M. Chitty requesting an update at the August meeting of the Parish Council. M. Chitty had given the Clerk an oral update. It is planned to install a solar powered light. Fund raising had been started to pay for repainting the box. The estimated cost was £300. A donation box is in the Sheppey Inn and M. Chitty also said there would be a fund raising event in the near future. Councillors expressed concern that the kiosk was looking tatty and not well cared for. The Clerk reported that some notices had been damaged and graffiti scratched on the noticeboard. Village Hall reports C. Steadman reported that more bookings are being made and GADS is using the hall for their next production. The guttering needs replacing. Rights of way/ Highway matters Cllr. R. Forrest offered to pass on to Highways where pothole repairs were needed. The following potholes were reported: Tilley’s Drove in several places; outside Baybrook Farm entrance; by the willow tree and footbridge between the Old Post Office and Prayway; outside Templecross House. Lastly, road subsidence was bad outside Higher Bridge Farm and on Westhay Moor Drove the Godney side of the Bird Reserve. The Clerk reported that the Environment Agency wished to see the siting plan for the 10 verge posts to check that their machinery would still have access to the river. Councillors asked if Cllr. R. Forest was able to put pressure on Highways to strengthen the road above the badger sett outside the Old Vicarage by putting in sufficient piping. Currently there are metal plates and tarmac over the subsidence. This is not a long term solution as the road is already dipping again because the pipe put in last year did not cover the full extent of the sett. R. Forrest to enquire why the bridge at the bottom of Daggs Lane has been closed since 2009 with no repairs being undertaken. The ongoing issue of seeking HGV signage was discussed. Highways who were initially happy to install simple signage were now unwilling to install or allow the Parish Council to buy and install signage. This is frustrating as funding was gained from Cllr. R. Forrest’s share of the Community Grant in the recent past. Tessa Munt MP has still not responded to the Clerk’s letter seeking support for this. Councillor vacancy Councillors resolved to co-opt Tim Lewis as a councillor. Quality Parish Council Status Councillors do wish to keep quality parish council status. Those councillors who have not yet attended training in the Power of Well-being will attend the required course when this is available. Water Level Management Councillors unanimously resolved to support P. Judah in asking the Upper Brue Drainage Board to take action to ensure that the landowners of the East and West Waste areas do carry out work to improve the environment for wildlife. Currently both these areas which are in Upper Tier management agreements are becoming over-run with rush and the diversity of wildlife has decreased. The creation of one consortium for the Upper and Lower Brue Drainage Boards seems to be stalling. Community Charge No representative from MDC was present to explain why the community charge had increased so much. The information given to the Parish Council from MDC via Cllr. N. Taylor suggested that the precept increase caused the community charge increase. However over the last 3 years changes to the precept do not appear to have caused a substantial rise in the community charge. The precept for 2011-12 was £2500 allowing for electoral expenses. In 2010-11 it was £2000 and in 2009-10 it was £2600 again allowing for possible electoral costs. The Clerk was asked to contact Cllr. N. Taylor to see if a representative could attend the September meeting and provide clarity on the increase. Issues which members of the public wish to raise None. Agenda items for the next meeting – September 8th 2011 Community charge. This concluded business and the Chair closed the meeting at 20.12pm. Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . J. Jeans Clerk to the Parish Council August 2011 GODNEY PARISH COUNCIL Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 9th June 2011. Present: Councillors: M. Churches in the Chair, M. Gooden, Fiann O Hagan, and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. Apologies: M. Donoghue and P. Judah which were accepted. Declaration of interests: None. Minutes of the Parish Council meeting held on 12th May 2011 The minutes from the meeting on May 12th 2011 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. Matters arising from these minutes None. Reports from County/District Councillors/Police Report from PCSO T. Richards – Action was taken against two untaxed vehicles in the village and an uninsured vehicle. A theft of sheep was reported in the Godney area and the farm has now been signed up for Farmwatch. PCSO Richards and another officer will be on duty during the Godney Gathering on 16th July to provide a high visibility presence and to give reassurance to the public. As always be vigilant and please report anything suspicious to 0845 456 7000. Councillor Nigel Taylor reported that fly tipping has increased. The new charges which Mendip District Council (MDC) brought in at Waste Recycling Centres may well be the cause. Cllr Taylor hopes that MDC will review these charges. Also to provide a skip outside the centres so that local residents can use this out of hours. Cllr Taylor will update the Parish Council on the current situation with Bartlett’s Farm. The site continues to be an eyesore and yet MDC won the appeal to take action. M. Churches raised the issue of unnecessary surveys by MDC which waste money. Cllr Taylor is our local MDC councillor and can be contacted about issues on cllr.taylor@mendip.gov.uk Correspondence SOMERSET CC – Notification of a further electoral review – changing boundaries in some electoral divisions. Proposals available on Local; Government Boundary Commission website http://www.lgbce.org.uk/guidance-policy-and-publications/major-consultation-of-english-local-authorities SALC Notification of an optional change to Standing Orders- not taken forward by Councillors. MDC June MDC Bulletin – emailed to councillors with email Invitation for local businesses to a meeting of The Mendip Business Exchange at Bath and West showground on 10th June at 7.15 for 7.30am. David Heath MP – Government’s business and economic initiatives and what they might mean for the local economy. Jane Guise explaining the proposals for developing the Bath and West site. From P. Judah – NFU – consultation on end of waste for Poultry Litter Ash. Accounts The Clerk reported that HMRC had still not contacted her about the implementation of PAYE. The Clerk to chase this up. The current balance is £2865.36. To consider planning applications/matters received from the District Council since the last meeting Notification of approval for Planning Application No. 2011/0047 Mr M Churches. Erection of livestock building replacing existing hay barn and livestock yard. The Clerk asked to find out the situation regarding the potential sale of the piece of land between Riverside and High Beech Cottage. Playing Field reports The Clerk had written a letter of thanks to Mr Adam Abdelnoor (Inaura) for the generous donation to the playing fields as an apology for the accidental damage to the Village Hall notice board. The Clerk will pass this to the Treasurer of the Playing Field Committee. Village Hall reports A clear up day is planned to tidy up around the outside of the Village Hall. The hall has a booking for a wedding. Rights of way/ Highway matters The Clerk presented a plan for the siting of the 10 verge posts. On the advice of Highways the Parish Council bought the posts to install as a protection of the verges, to prevent pot holes at the edge of the road and to indicate passing places. Councillors unanimously resolved that the posts should be sited as in the plan after consultation with the Environment Agency regarding access to the river. D. Davies from Highways has told M. Churches that Highways are not responsible for HGV signage. The Clerk reported that she had not yet received a reply to her letter to Tessa Munt MP. M. Churches will contact D. Davies from Highways to request that the badger sett damage outside the Old Vicarage is repaired. C. Steadman advised councillors that a footpath notice had been knocked down and would be re-erected. Councillor vacancy At present no-one has come forward. Councillors will continue to seek a volunteer. Water Level Management P.Judah had sent a brief report about the Phase II of the Favourable Conditions Project. Because Natural England’s budget has been restricted the timescale has been lengthened to 4 to 5 years. They will commence work on North Chine Drove. This provides them with a more difficult site than Tealham and Tadham. The peat workings continue for an indeterminate time and they need to start work on connectivity to get the lowest parts of the moor draining Northwards to North Drain. White’s Drove is crucial to keep the flow from Lower Godney. They will be putting in 10 culverts and utilising bigger pipes with a drop of 12 feet. This will enable a two way flow as and when needed. There will need to be a rudimentary penning structure midway on White’s Drove. When the North Drain is full it will have non return valves. Two test areas will be set up for automatic telementary levels (Lewis Drove and Shapwick Road). Community Charge Cllr Taylor had brought documentation about the calculation of the charge. Councillors questioned that the increase was as a result of the increased precept. Cllr Taylor will invite an officer from MDC to attend to explain matters in more detail. Additional item Update on the Sheppey Inn The new owner Mark Hey gave a presentation to councillors. The plans are to develop the Sheppey into a thriving village pub and restaurant, with capacity for larger events. A bigger kitchen will be include a bakery. The Sheppey will include local arts and crafts for sale as well as their own products such as sauces. The bar will stock a wide range of ciders and beers. The Sheppey will also offer bicycle hire, normal and electric, with a charging facility. Four boutique rooms will be created for Bed and Breakfast. Because of the increased capacity, more car parking will be needed. Mr T Millard has agreed to the Sheppey building a car park almost opposite the pub. The use of subtle solar lighting will conserve energy and avoid light pollution. The plan is to make the Sheppey as ‘green’ as possible with solar strips providing the electricity for bike charging. A log burner and solar water heaters will be used for heating. Food will be sourced locally. Issues which members of the public wish to raise None. Agenda items for the next meeting – August 4th 2011 Councillor vacancy Community charge. This concluded business and the Chair closed the meeting at 20.15pm. Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . J. Jeans Clerk to the Parish Council July 2011 GODNEY PARISH COUNCIL Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 12th May 2011. Present: Councillors: M. Churches in the Chair, M. Donoghue, M. Gooden, Fiann O Hagan, and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. Election of Chair M.Churches took the Chair. It was proposed by M. Gooden and seconded by C. Steadman and unanimously carried that M. Churches be re-elected as Chair for the ensuing year. Election of Vice Chair M. Churches took the Chair. It was proposed by C. Steadman and seconded by M. Gooden and unanimously carried that M. Gooden be re-elected as Vice Chair for the ensuing year. Election of Councillors to serve as Parish contacts on outside bodies It was resolved that C. Steadman remain the contact for Footpaths and the Village Hall. Additionally, that M. Churches would be contact representative for Highways. P. Judah would be contact for water level management. M. Donoghue would act as contact for the Playing Field. Apologies: P. Judah which were accepted. Declaration of interests: None. Minutes of the Parish Council meeting held on 7th April 2011 An amendment was agreed to Item 9 in the minutes of the Council Meeting held on 7th April 2011 which had been circulated prior to this meeting. These amended minutes were then agreed and signed as a true record of that meeting. Matters arising from these minutes None. Reports from County/District Councillors/Police Report from PCSO T. Richards –Local crimes: a recent theft from a van parked near The Bird in Hand in Westhay and theft from a garage at The Moorings, Godney. Residents were reminded to remain vigilant as the Glastonbury-Street area is experiencing an increase in thefts from sheds and garages at present. Please report anything suspicious to 0845 456 7000. Correspondence SALC Minutes from meeting 7th March Agenda for meeting 6th June at 7.30pm at Town Hall, Wells Training dates- useful for all councillors especially new members. Edington Village Hall 21st June 7-10pm MDC Nominations for election May MDC Bulletin – emailed to councillors with email. Interesting info re. Energy Share scheme. Western Power Distribution- Invitation to Stakeholder workshop Bristol 18th May 10am-1pm. Letter from J. Meadows - regarding minutes of previous meeting Clerks & Councils Direct – May 2011 Issue 75 Wickstead catalogue for play equipment – to pass to M. Donoghue. Insurance renewal The clerk advised that Came and Company were offering a 3 year agreement which would save approximately £60 over the 3 years. C. Steadman proposed and M. Gooden seconded and it was unanimously carried that the Parish Council take up the 3 year agreement of £308.84. The Clerk would check that the BT kiosk was covered by the policy. Accounts The Clerk reported that the precept had been received and the balance stood at £3169.20. One account was presented for payment in favour of Came and Company for insurance. Councillors unanimously resolved to pass this for payment. The Clerk reported that the Internal Audit had been completed with no key issues. The Internal Auditor had recommended using separate columns in the receipts and payments book for insurance and administration. To approve the Annual Return Councillors had unanimously approved the Annual Return at the meeting on April 7th. The Annual Return was signed. To consider planning applications/matters received from the District Council since the last meeting Planning Application No. 201/0975 White Moss Horticulture. First periodic review of peat extraction on land at White’s Drove. Councillors unanimously recommended approval of the plan. Playing Field reports No report. Village Hall reports Coffee mornings would not be held until further notice. Possibly the next one would include plant sales and art and craft items. Rights of way/ Highway matters M. Churches will contact D. Davies from Highways to request that they meet and complete a tour to discuss necessary repairs including the pot holes around the parish area and the badger sett outside the Old Vicarage. The tinned ditch bank at the crossroads on Tilley’s Drove has been badly damaged by lorries trying to turn the corner. Additionally, Garslade Bridge is in a very dangerous state from lorries not able to make the turn. M. Churches will raise HGV signage with D. Davies. Highways had reversed their agreement for HGV signage in the recent past. Councillors requested that the Clerk seek support from Tessa Munt MP regarding the council’s efforts to install HGV signage to guide lorries along suitable roads. F. O Hagan raised the issue of gritting the corner by the Old Rectory during icy weather. Councillors advised F. O Hagan that the council had bought 3 grit bins which Highways kept topped up for local residents to use on the roads. Highways would not grit minor roads. C. Steadman advised councillors that a missing footpath notice would be replaced, also that a stile was needed on the footpath WS5/2. A Rights of Way representative would visit and advise about the need for stiles or accessible gates on two footpaths between Tripp’s Drove and the village road (W S5/3 and WS5/4). Councillor vacancy M. Churches welcomed the new members to the council. Councillors also wished to express their thanks and appreciation to the 3 councillors who had not stood for re-election. The Clerk had written letters of thanks for their commitment to the council and contributions to the village. The council has a vacancy for one councillor. The Clerk to advertise this on the notice boards so a co-option can be made. The Clerk lent F.O Hagan a reference book about Parish Councils. Water Level Management No report Community Charge The Clerk was asked to invite the new Mendip District Councillor for Godney Parish to the next meeting so that he could respond to questions regarding this matter. Issues which members of the public wish to raise None. Agenda items for the next meeting – June 9th 2011 HGV signage Community Charge Insurance re. BT Kiosk This concluded business and the Chair closed the meeting at 7.48pm. Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . J. Jeans Clerk to the Parish Council May 2011 GODNEY PARISH COUNCIL Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 17th March 2011. Present: Councillors: M. Churches in the Chair, M. Gooden, E. Nicholls, L. Shields and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. Apologies: Apologies were accepted for P. Judah & J. Peck. Declaration of interests: L.Shield. Minutes of the Parish Council meeting held on 13th January 2011 The minutes of the Council Meeting held on 13th January 2011 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. Matters arising from these minutes None. Reports from County/District Councillors/Police Cllr. A. Glanvile had already given his report during the Annual Parish Meeting. The Clerk summarised a report from Cllr. R. Forrest. This included the cuts to local services which Somerset County Council have had to bring in because of central government cuts. A report from PCSO T. Richards warned householders and farmers that heating oil and fuel tanks remain particularly vulnerable to theft at present. PCSO T. Richards had met two adult males riding up and down the local droves. He warned them that they were not entitled to ride motor bikes along restricted byways. Anyone wishing to report a suspected crime should ring 0845 456 7000. Correspondence Somerset County Council Somerset Youth – letter outlining the effects of the financial cuts on the service. Letter from Chief Executive re. communities taking over some local services. Somerset Highways – Road closure. B3139 Wookey Road and Elm Close, St Cuthbert Out and Wells. 3 days from 23rd March. Emailed response to the Clerk’s letter re. grit collection. MDC Parishes Information Bulletin for February (Issue 97) & March (Issue 98) Local Development Framework – Draft Core Strategy Consultation. Consultation runs till 31st March. One copy sent to PC. Full document is available online at www.mendip.gov.uk Posters displayed on village noticeboards giving consultation event dates where more information can be sought. Your Mendip – one copy. Election notices for the parish and district elections on May 5th. SALC Minutes of December 6th meeting and Agenda for 7th March Information sheet and email re. changes to Clerk’s employment status – PAYE Affiliation Fee request £50.53 Tessa Munt MP- Letter explaining responses form Peter Owen (MDC local highways manager) and Minister re. badger sett damage to roads. The Clerk requested to write a letter of thanks to T. Munt. Emailed report from PCSO T. Richards. Community Council for Somerset – Request for subscription £35. Came & Company (Insurers)- newsletter. Clerks & Councils Direct March 2011 Issue 74 Victim Support – donation request. Councillors resolved not to make a donation this year. IAC – company offering internal audit services. Somerset Playing Fields Association – Letter re. Elizabeth II Fields Challenge. Passed to M. Shepherd. South West Ambulance Service - Newsletter Accounts The Clerk informed councillors that HMRC had decided that parish clerks’ pay nationally would now be subject to PAYE. As the Clerk is the Financial Officer this would be an additional administrative task and add to the council’s costs. The council was intending to review the Fianancial Policy but this was deferred so that the Clerk could update the policy to reflect PAYE changes. The Clerk also advised the councillors that there had been a pay increase last year for Clerk’s which would need discussing at the next meeting. Councillors unanimously resolved to appoint S. Stephenson as the Internal Auditor. The Clerk will be presenting the accounts at the next meeting. The Clerk presented three accounts for payment. Her salary and expenses for the three months, January to March, and the subscription to SALC and the Community Council for Somerset. Councillors unanimously resolved to pass these accounts for payment. Councillors also unanimously resolved to make a donation of £100 to the Village Hall for the use of the hall for meetings. The Clerk reported that the balance stood at £573.11. To consider planning applications/matters received from the District Council since the last meeting No applications received. Appeal decision regarding the use of the new barn at Double Gate Farm, Lower Godney to include livestock was dismissed. Notification that Condition 4 has been discharged as part of the planning application by Mr. T. Moore, Terry’s Nursery, North Chine Drove, Mudgely, Wedmore. Councillors read the response from P.Ryder about works carried out adjacent to Prayway House which had been handed to the Clerk at the start of the meeting. P.Ryder also answered questions from councillors. Councillors discussed possible planning breaches by Inaura regarding the need for a change of use for various properties around the village. L. Shields spoke about her concerns and having declared an interest took no further part in the discussions. Cllr. A. Glanvile’s offered to discuss these possible planning breaches with MDC development Control. C. Steadman reported that a new field gateway had been made into a field adjoining Tilley’s Drove. The ditch appears to have no drain under the bridge. The council is concerned about water flow. Election The Clerk reported that she had received the election notices which would be posted on the 3 noticeboards. The election on May 5th is for all 7 parish Councillors and one District Councillor. Councillors agreed to make people aware of the election and encourage electors to stand. Nomination papers are available form MDC by telephone or collection. The Clerk will request some too so that those requiring papers can also collect them from her. Nominations must be returned to MDC by 4th April. Playing Field reports No report. Village Hall reports The Village Hall coffee mornings continue to bring in funds and are enjoyed by all those who come along. Bookings are steady at present. M. Churches left the meeting at 7.44pm and M. Gooden took the Chair. Rights of way/ Highway matters The Clerk read the response from Highways regarding the inefficient organisation of grit collection. Potholes were reported outside Templecross House. The need for HGV signage was raised especially regarding the state of Garslade Bridge. Councillors unanimously approved the planned siting of verge posts between Prayway House and Willow Bridge Farm to protect the riverside verge. C. Steadman, J and S. Jeans have volunteered to install the posts. Water Level Management No report . Issues which members of the public wish to raise None. Agenda items for the next meeting – April 7th 2011 Review the finance policy. Presentation of accounts. HGV signage. This concluded business and the Chair closed the meeting at 7.55pm. Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . J. Jeans Clerk to the Parish Council March 2011 GODNEY PARISH COUNCIL Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 13th January 2011. Present: Councillors: M. Churches in the Chair, M. Gooden, P. Judah, J. Peck, L. Shields and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. Apologies: Apologies were accepted for E. Nicholls. Declaration of interests: None. Minutes of the Parish Council meeting held on 9th December 2010 The minutes of the Council Meeting held on 9th December 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. Matters arising from these minutes Councillors approved the calendar of meeting dates for 2011. The Clerk reported that the estimated costs for the May election would range from £200 for an uncontested election to £800 for a contested election. This was as advised by Stephen Lake, Interim Electoral Officer (MDC). Reports from County/District Councillors/Police A report from Cllr. R. Forrest was read out. This included the cuts to local services, such as the Library service. The report noted the difficulties with refuse collection and gritting caused by the extremely cold weather before Christmas. A report from PCSO T. Richards warned householders and farmers that heating oil and fuel tanks were particularly vulnerable to theft at present. PCSO T. Richards had reported 3 incidents of fly tipping in the Godney area. These had been collected by MDC. Anyone wishing to report a suspected crime should ring 0845 456 7000. Correspondence Somerset County Council Somerset Highways – emailed response to the Clerk’s letter re. grit collection Somerset Waste Partnership – posters about recycling- to be posted on noticeboards SALC – Summary of the Localism Bill – copies given to each councillor MDC Parishes Information Bulletin January 2011 – Issue 96 Somerset Rail timetable 2011 Emailed reports from PCSO T. Richards and Cllr. R. Forrest Royal British Legion – Great Poppy Party Weekend – fund raising event Clerks & Councils Direct January 2011 Issue 73. Accounts The Clerk reported that the balance stood at £1112.10. To consider planning applications/matters received from the District Council since the last meeting No applications received. The Clerk was requested to write a letter to P. Ryder seeking information about the development adjacent to his house. Playing Field reports No report. Village Hall reports The Village Hall coffee mornings continue to bring in funds and are enjoyed by those who come along. Bookings have increased a little, and there are some regular users too. Rights of way/ Highway matters The Clerk read the response from Highways regarding their refusal to allow M. Churches to collect grit from the depot because he was half an hour early. M. Churches reported that since that occasion he had collected the 20 bags of grit from the Glastonbury Depot. Although arriving at the allotted time he was kept waiting due to the inefficient organisation by Highways. The Clerk was requested to write a further letter to the Area Manager for Highways both to respond to their recent letter and to the inefficiency noted above. A copy and covering letter to be sent to the Minister for Transport pointing out the over zealous use of health and safety. The new grit bins have been filled up by Highways. Potholes were reported along Tilley’s Drove. Regular parking outside some properties around the village is leading to erosion of the sides of the road. This results in costly road repairs and often permanent loss of the verge. For some residents it is not possible for them to park off the road. However the parish council would urge that whenever possible people should park off the road, thus saving inconvenience and expensive road repairs. Water Level Management No update possible at present as there have not been any meetings. Issues which members of the public wish to raise None. Agenda items for the next meeting – March 17th 2011 The May Parish Council election. This concluded business and the Chair closed the meeting at 7.35pm. Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . J. Jeans Clerk to the Parish Council January 2011 TOP GODNEY PARISH COUNCIL Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 9th December 2010. Present: Councillors: M. Churches in the Chair, M. Gooden, P. Judah, E. Nicholls, L. Shields and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk (arrived 7.15pm). Apologies: J. Peck. Declaration of interests: None. Minutes of the Parish Council meeting held on 9th December 2010 The minutes of the Council Meeting held on 9th December 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. Matters arising from these minutes None. Reports from County/District Councillors/Police No reports. Correspondence Somerset County Council Letter about the budget cuts and implications on provision for local youth Somerset Highways – Winter service – letter explaining website and email update service and availability of salt/grit Somerset Highways – road closure – Billings Hill Leaflet about Non-eligible Healthcare Transport Library service- Somerset Gateway Mendip District Council (MDC) Parishes Information Bulletin November Issue No. 94 & December Issue No. 95 – Includes notification of free Christmas parking in MDC car parks after 3pm from 11th December for 2 weeks. Precept setting letter and form Copy of Your Mendip Posters and information about how to become a Parish Councillor- will post on a noticeboard nearer Election date. SALC – emails re.advice re. clearance of snow and ice Items of interest newsletter – keep section on archiving old minutes, etc. Minutes from SALC meeting September 25th – useful information about government developments, eg. proposed changes to planning. Concept Products Ltd. – Invoice for 3 grit bins £ 396.56 Tessa Munt MP – posters giving contact and surgery details – posted on notice boards Somerset Youth – Newsletter Autumn 2010 Society of Local Council Clerks - invitation for Clerk to join Avon & Somerset Police Authority – newsletter Came and Company (our insurers) – newsletter & email – includes advice re. clearing snow and ice Mendip Community Transport – thanks for donation from Godney PC & leaflet re. Slinky bus service. Somerset Art Works- request to write a letter to Ken Maddock (leader of Somerset CC) re. budget cuts to the arts. Clerks & Councils Direct November 2010 Issue 72. Accounts The Clerk presented two accounts for payment. Firstly her salary and expenses for the six months, July to December, and secondly the invoice from Concept Products Ltd for the three grit bins. Councillors unanimously resolved to pass these accounts for payment. The Clerk reported that the balance stood at £1112.10. To consider the financial requirements for 2011-12 and set the precept To help councillors set the precept, the Clerk has circulated a budget briefing outlining historical and future income and expenditure. P.Judah had asked Peter Lacey (SALC) for the estimated coasts of the 2011 election. The Clerk was requested to ask MDC as the estimated cost from SALC seemed much less that previously. M. Gooden proposed a precept of £2500. This was seconded by E. Nicholls and it was unanimously agreed. To consider planning applications/matters received from the District Council since the last meeting Notification of appeal by Mr & Mrs Millard, Doublegate Farm, Lower Godney re. the conditions for the erection of an agricultural building. The Clerk was requested to write a letter to the inspectorate explaining that the parish council wished to uphold the condition of no livestock because of the proximity of the building to the Sheppey Inn. Notification of the withdrawal of planning application no. 2010/1373 Willow Bridge Farm, Lower Godney – change of use to a school. Playing Field reports None. Village Hall reports The Village Hall has received more bookings and so the revenue has improved. Rights of way/ Highway matters A number of residents had expressed concern about the increased number of heavy goods vehicles coming through the village causing damage to the road (especially outside Temple Cross House) and damaging one of the new grit bins in Upper Godney. The 3 grit bins have been sited at potentially icy spots in the road. M. Churches reported that so far no-one has made use of the grit bins. Households near the bins may need alerting that they can use this grit during snow and frost to improve road conditions for users. Water Level Management P.Judah reported that decisions were being made and not always clearly disseminated widely enough. She would keep a watching brief for any decisions that might affect Godney. The future of the Sheppey Inn The Clerk had received an email from Gerry De Vries that the Sheppey Inn had been purchased by Mark Hey and hopefully would be ready to re-open in May next year. Issues which members of the public wish to raise None. Agenda items for the next meeting – January 13th 2011 (Re-check calendar dates) This concluded business and the Chair closed the meeting at 7.50pm. Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . J. Jeans Clerk to the Parish Council January 2011 TOP GODNEY PARISH COUNCIL Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 7th October 2010. Present: Councillors: M. Gooden in the Chair, E. Nicholls and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. Apologies: Apologies were accepted from M.Churches, J. Peck & L. Shields. Declaration of interests: None. Minutes of the Parish Council meeting held on 2nd September 2010 The minutes of the Council Meeting held on 2nd September 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. Matters arising from these minutes None. Reports from County/District Councillors/Police Police report PCSO Richards had followed up a report of 3 young males acting suspiciously near a barn in Godney. After identifying the car owner, he visited the home of one of them and spoke to all 3 and a parent. PCSO Richards had also had to follow up a report of sheep on Tripps Drove. Residents are reminded to report any concerns on 0845 456 7000. PCSO Richards wished to alert farmers that the Farmwatch Scheme is available to help reduce crimes on agricultural properties. Correspondence Mendip District Council (MDC) Parishes Information Bulletin September Issue No. 92 SALC – emails re. various changes in legislation both proposed and enacted which may affect Parish Councils. Thatch Summer/Autumn edition. Mendip community Transport – request for a donation Avon & Somerset Police Authority – Community Police Awards – Clerk to write on behalf of the Parish Council and nominate PCSO Richards. Tessa Munt MP – Reply to Clerk’s letter re. the damage by badgers to the road outside the Old Vicarage (letter) Cllr Ron Forrest - Reply to Clerk’s letter re. the damage by badgers to the road outside the Old Vicarage (email) South West Ambulance Service – newsletter. Flourish Homes – Annual review Accounts The Clerk reported that the balance stood at £2199.92. M. Gooden proposed and C. Steadman seconded and it was unanimously resolved to make a donation of £25 to Mendip Community Transport as residents make use of this service. To consider planning applications/matters received from the District Council since the last meeting Notification of approval of Planning Applic ation No. 2010/1450 Mrs Jill Meadows, High Beech Cottage, Lower Godney. Construction of a single storey rear extension and a first floor extension over the existing garage. Notification of approval of Planning Application No. 106029/010 Mr T Moore, Terry’s Nursery, North Chine Drove, Mudgely, Wedmore – siting of mobile home. Application for an agricultural determination Mr M Churches, Godney Farm, Upper Godney –erection of an agricultural barn. Notification that planning permission is required. Standing Orders E. Nicholls proposed, and C. Steadman seconded and it was unanimously resolved to adopt the Standing Orders. (Final version discussed at the September Parish Council meeting.) Playing Field reports None. Village Hall reports The Village Hall has received more bookings. A coffee morning is taking place on 9th October from 10am to 12 noon. There will be bring and buy stalls too. If the event is successful it is planned to hold further coffee mornings to raise funds. Rights of way/ Highway matters An email from R. Forrest had been received informing councillors that the badger sett damage near the Old Vicarage had been reported to Highways. The matter would be dealt with. Tessa Munt MP also replied to the Clerk’s letter regarding the lack of action over the badger sett damage. Tessa Munt had written to Highways and requested action be taken. The damage was in fact repaired and a pipe installed within the last week. The Clerk to write a letter of thanks to Tessa Munt MP. The Clerk also to write a letter to R. Forrest about the appalling state of Westhay Moor Drove (the road to Westhay). Water Level Management No report. The future of the Sheppey Inn The Clerk reported that at present the potential buyer was not pursuing the purchase. Issues which members of the public wish to raise None. Agenda items for the next meeting – December 9th 2010 Village Hall donation. This concluded business and the Chair closed the meeting at 7.12pm. Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . J. Jeans Clerk to the Parish Council October 2010 TOP GODNEY PARISH COUNCIL Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 2nd September 2010. Present: Councillors: M. Churches in the Chair, P. Judah, J. Peck and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. Apologies: Apologies were accepted from M. Gooden and E. Nicholls. Declaration of interests: None. Minutes of the Parish Council meeting held on 5th August 2010 The minutes of the Council Meeting held on 5th August 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. Matters arising from these minutes None. Reports from County/District Councillors/Police County Councillor Alistair Glanvile None. Correspondence Mendip District Council (MDC) Parishes Information Bulletin August Issue No. 91. The Clerk was requested to write a letter questioning the value and cost of carrying out the survey of Shepton businesses. Somerset County Council Information about The Tour of Britain Cycle Race- South West area 14th & 15th September. Annual Report from Somerset County Council Somerset Heritage and Library Service- dates for consultations about the future of the service. Contact if interested in attending 01823 336370 or enquiry@somerset.gov.uk SALC – Minutes form June Meeting – Information on Coalition Government’s policies which may affect Parish Councils. Somerset Levels and Moors- Village Hall/community building grant scheme- passed to C. Steadman. Community Council for Somerset- review of year & AGM agenda 15th September. Campaign for No-Need for Nuclear – Letter and Newsletter re. campaign to stop more nuclear power stations from being built. Tessa Munt MP – Poster with contact details- posted on Village hall notice board. The Playing Field- Summer 2010 edition- passed to M. Shepherd. Clerks and councils Direct September 2010 Issue 71 – article on Rights of way passed to C. Steadman. Accounts The Clerk presented the half yearly accounts. The reconciliated balance stood at £2536.74. One account was presented for payment in favour of the Clerk for her salary and expenses April to June. Councillors unanimously resolved to pass this account for payment. To consider planning applications/matters received from the District Council since the last meeting Notification of approval of Planning Application No. 2009/1946 Mr T. Millard, Double Gate Farm, Lower Godney. Erection of an agricultural building with the condition of no livestock being kept in this building. Standing Orders Councillors considered the draft Standing Orders and agreed a number of amendments. The Clerk was requested to prepare the final version for adoption at the October meeting. Playing Field reports None. Village Hall reports The Village Hall has received more bookings. Rights of way/ Highway matters The Clerk was requested to write a letter to Councillor R. Forrest (with a copy to Tessa Munt) for support in prompting Highways to take swifter action in tackling the damage to the road from the badger sett opposite the Old Vicarage. M. Churches will contact D. Davies, Highways to chase up HGV signage and the dangerous state of Garslade Bridge. C. Steadman reported on the recent meeting about winter maintenance at Highways. Highways have requested that it would be helpful if residents tried to park off the road in icy weather as it makes gritting very difficult. The Clerk will order 3 grit bins as planned which Highways will fill at no cost. C.Steadman will meet a Highways representative to discuss the siting of the bins. Additionally, M. Churches will collect and hold 10 bags of grit for use as needed. The recently purchased verge posts will be sited along the side of the river to stop the erosion of the verge. The Clerk offered to organise the installation of the posts once the ground is softer. Water Level Management P.Judah has a large scale map of the Godney area should anyone wish to see it. Councillors thanked P. Judah for writing a letter of thanks to P. Bruin for the informative talk he gave at the August meeting. The future of the Sheppey Inn No report. Issues which members of the public wish to raise None. Agenda items for the next meeting – October 7th 2010 Standing Orders – adopt final version. This concluded business and the Chair closed the meeting at 7.53pm. Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . J. Jeans Clerk to the Parish Council September 2010 TOP GODNEY PARISH COUNCIL Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 5th August 2010. Present: Councillors: M. Churches in the Chair, M. Gooden, P. Judah, E. Nicholls, L. Shields and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. Apologies: None. Declaration of interests: None. Update from Phillip Bruin (Chief environmentalist for the Drainage Consortium) P. Bruin gave a brief update on the local developments as part of the larger scheme to improve the habitats for wildlife on Tealham and Tadham Moors. The task of balancing the interests of environmentalists, farmers, peat extractors and the local residents was a complex task. P. Bruin reassured the meeting that there should be no detrimental effect on Godney village as a consequence of the developments. The scheme was intended to be more dynamic and flexible than in the past which should help balance the different needs of those living and working in the area. Maintenance work on the River Sheppey has been affected by the hot dry summer. Low oxygen levels mean that weed clearance has to be curtailed to avoid fish kill. Minutes of the Parish Council meeting held on 10th June 2010 The minutes of the Council Meeting held on 10th June 2010 and the extraordinary meeting of July 27th 2010 which had been circulated prior to this meeting, were agreed and signed as a true records of those meetings. Matters arising from these minutes None. Reports from County/District Councillors/Police County Councillor Alistair Glanvile Bartletts Farm – Councillor Glanvile explained that financial restraint would hamper enforcement. Fly tipping - Residents should contact Mendip District Council (01749 648999) and report any incidents. PCSO Tim Richards – report A few minor incidents had occurred – dumping of rubbish including meat in a gateway on Tripps Drove. The rubbish had subsequently been set alight. The Fire Brigade attended. A car was stolen from Higher Bridge Farm. A male had been assaulted at Godney Farm during a recent music festival. Correspondence Mendip District Council (MDC) Parishes Information Bulletin July Issue No. 90 Copies of ‘Your Mendip’ Somerset County Council Somerset Highways – Consultations re. winter maintenance. 25th August 6.30-8.30pm Open evening at Glastonbury Highways depot to explain Highways winter service and discuss innovations. Moore Stephens – External Audit completed and invoice EDF – revised bill for electrical supply to kiosk AON –reminder re. insurance renewal Glasdon catalogue – to pass to M. Shepherd SMP Play Equipment Flyer. Clerks & Councils Direct magazine – July 2010 Issue 70 Somerset Safety Partnership - survey Accounts The Clerk reported that the balance stood at £1797.39. The Clerk presented two accounts for payment. Moore Stephens for carrying out the external audit and EDF energy for a year’s electrical supply for the kiosk. The latter had been reduced from £177 to £20.66. Councillors unanimously resolved to pass both these accounts for payment. To consider planning applications/matters received from the District Council since the last meeting Planning Application No. 2010/1373 Dr Adam Abdelnoor, Willowbridge Farm, Lower Godney. Change of use to a school. Councillors unanimously resolved to recommend approval but expressed concerns regarding safety and security, increased traffic and the need for the bridge to be finished as per the original plans. Playing Field reports None. Village Hall reports The number of bookings continues to be low. Rights of way/ Highway matters The Clerk reported that she had informed Councillor R. Forrest about the lack of action in tackling the badger sett opposite the Old Vicarage. Water Level Management This item had already been covered during item 3. Update from P. Judah and L. shields on the levels and moors meeting recently attended Matched grant funding is available for small businesses and groups. The criteria include the need for projects to be environmentally friendly. The future of the Sheppey Inn A buyer is still interested in purchasing the Sheppey. M.Churches reported that T. Millard would be happy to meet with any prospective buyers of the Sheppey to discuss increasing the parking area. Issues which members of the public wish to raise None. Agenda items for the next meeting – June 10th 2010 Standing Orders Verge posts. This concluded business and the Chair closed the meeting at 8.35pm. Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . J. Jeans Clerk to the Parish Council August 2010 TOP GODNEY PARISH COUNCIL Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 10th June 2010. Present: Councillors: M. Churches in the Chair, M. Gooden, P. Judah and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. Apologies: J. Peck which were accepted. Declaration of interests: None. Minutes of the Parish Council meeting held on 5th May 2010 The minutes of the Council Meeting held on 5th May 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. Matters arising from these minutes The Clerk confirmed that costs had been saved by choosing Came and Company for parish council insurance for the next year. The telephone kiosk’s electricity supply will be disconnected by July 31st. Reports from County/District Councillors/Police County Councillor Ron Forrest reported that the budget would be very tight and Council Tax would be frozen from next year. R. Forrest had raised the issue of poor repair of pot holes in the road with Highways. The badger set opposite the Old Vicarage will be repaired when the badger breeding season is over (within the next 6 weeks). The council planned to reduce the number of roadside notices including speed camera notices. R. Forrest advised that matters concerning Bartletts Farm should be raised with A. Glanvile and he would do so. PCSO Tim Richards reported on the scheme to reduce theft of scrap metal which the local police have introduced. Scrap metal dealers can join the scheme and any one taking scrap metal in will be monitored. For farmers there is a scheme called Farmwatch which provides information and notices to display. A successful arrest took place on the Godney Road near Bartletts Farm when a vehicle was found to have stolen goods on board. A white transit van and a red quad were seen under suspicious circumstances on Oak’s Drove. It appeared that there had been attempts to steal diesel from a shed near the North Drain. Residents are asked to remain vigilant and contact the police if they see anything suspicious. Correspondence Mendip District Council (MDC) Buildings at risk – survey 2010 SALC – Minutes from meeting 1st March 2010. Items of interest- New Standing Orders, grit & salt & bins. Community Council for Somerset – membership certificate Somerset Rural Youth Newsletter - Spring 2010 The Playing Field – to pass to M. Shepherd. Flourish Homes – newsletter Clerks & Councils Direct magazine – May 2010 Issue 69 Accounts The Clerk reported that the balance stood at £1797.39. The Clerk presented the receipt for the verge posts which had been purchased. To consider planning applications/matters received from the District Council since the last meeting Notification of an agricultural determination. Mr P. Ryder, Prayway House for the erection of an agricultural barn. Playing Field reports None. Village Hall reports The number of bookings is low. The outdoor area and car park have been tidied up. Rights of way/ Highway matters C. Steadman reported on the Rights of Way meeting she had attended at Mark to introduce the new centralised system and to meet the 2 footpath officers. Councillor vacancy Two electors had put themselves forward as willing candidates for co-option. P. Judah proposed, M. Gooden seconded and it was unanimously resolved to co-opt Liz Shields as a councillor. C. Steadman proposed, P. Judah seconded and it was unanimously resolved to co-opt E. Nicholls as a councillor. Water Level Management P. Judah reported that there would be four more meetings of the Upper Brue Drainage Board before the amalgamation of the Upper and Lower Brue Drainage Boards in February 2011. P. Judah has been invited onto the shadow committee. P. Bruin has been invited to the August parish council meeting to explain the works which are being carried out as part of raising the water levels on Tealham and Tadham Moors. The future of the Sheppey Inn No report. Issues which members of the public wish to raise Several members of the public had asked that the smell from manure from the poultry farm be raised. Councillors suggested that residents should start by discussing this with the farmer concerned as new regulations about manure are causing some problems for farmers. Agenda items for the next meeting – June 10th 2010 Standing Orders Bartletts Farm – update from A. Glanvile. This concluded business and the Chair closed the meeting at 7.53pm. Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . J. Jeans Clerk to the Parish Council July 2010 TOP GODNEY PARISH COUNCIL Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Wednesday the 5th May 2010. Present: Councillors: M. Churches in the Chair, M. Gooden, P. Judah, J. Peck and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. Election of Chair M.Gooden took the Chair. It was proposed by J. Peck and seconded by P. Judah and unanimously carried that M. Churches be re-elected as Chair for the ensuing year. Election of Vice Chair M. Churches took the Chair. It was proposed by J. Peck and seconded by C. Steadman and unanimously carried that M. Gooden be re-elected as Vice Chair for the ensuing year. Election of Councillors to serve as Parish contacts on outside bodies It was resolved that C. Steadman remain the contact for the Village Hall and Footpaths. Additionally, that J. Peck would share Highways with M. Gooden. P. Judah would be contact for water level management. There was no-one who could act as contact for the Playing Field. Apologies: G. Nicholls which were accepted. Declaration of interests: None. Minutes of the Parish Council meeting held on 8th April 2010 The minutes of the Council Meeting held on 8th April 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. Matters arising from these minutes None. Reports from County/District Councillors/Police Apologies had been received from PCSO Tim Richards. Correspondence Mendip District Council (MDC) Grounds Maintenance Classified Ads- consultation about new contract from November 2011 SCC Management of public rights of way – New organisation and invitation to Parish Path Liaison Officers to attend session about the new arrangements. Bus timetable - Issue 41 Society of Local Council Clerks- Annual Conference South Western Ambulance Service – information bulletin – Spring 2010 – Edition 11 Somerset’s Community Safety Newsletter - Spring 2010 – Issue 11 Western Power Distribution – Receipt for £370 for disconnection of electrical supply to the BT kiosk Police Newsletter April 2010 Issue 3. Insurance renewal The clerk had made enquiries about other companies offering insurance to parish councils. M. Churches proposed and J. Peck seconded and it was unanimously carried that the Clerk would seek a quote from Came & co. Further that the decision of which company to insure with would be delegated. If the quote was less than Allianz and offered at least the same cover the Parish Council would insure with them. Accounts The Clerk reported that the balance stood at £1185.75. One account was presented for payment in favour of Mr S. Stephenson for carrying out the Internal Audit. Councillors unanimously resolved to pass this for payment. Councillors also unanimously resolved to join the Community Council for Somerset once again. To consider planning applications/matters received from the District Council since the last meeting Planning Application No. 2009/1946. Mrs S. Strachey, Lower Godney House. Erection of dwelling – amendment to approved scheme. Notification of approval. Playing Field reports M. shepherd reported that the committee were hoping to be able to get the wood from the clearance work at Westhay Reserve and have this chipped. This would enable the work which was started in mulching the shrub bed to be completed. Village Hall reports The Short Mat Bowls Club has closed because of lack of members. In future the agenda for committee meetings will be posted on the village noticeboards. Rights of way/ Highway matters M. Churches and C. Steadman had met with Derek Davies from Highways. They had toured round the local roads identifying where there were pot holes. These have been marked and should be repaired soon. Councillors commented on the poor quality of repairs which then need re-doing again, wasting further money. The Clerk was requested to write to Cllr. R. Forrest that repairs and the recent filling of holes at the sides of the roads with planings were poor quality. Repairs to the road by the vicarage (badger hole) will be tackled shortly. C. Steadman will be attending a meeting in Mark on 7th May. This is about the new arrangements for maintaining footpaths. J. Peck advised the meeting that A. Deeley still had the gloves, secateurs and loppers given to the Parish Council by S. Petherbridge. C. Steadman will ask A. Deeley if these could be signed over to her as current Parish Paths representative. Councillor vacancy The vacancy has been advertised and if there is no request for an election a councilor could be co-opted at the next meeting. P. Judah raised the issue of the cost of an election for a councilor (£6-800) and how this was a heavy burden for small parish councils to bear. Next year will see a full election and is likely to cost well over £1000. G. Nicholls had sent the Parish Council a letter resigning with effect from 6th May. The Clerk was requested to write a letter expressing the thanks of the Parish Council for his hard work over the last few years. This will lead to another vacancy being advertised and the possibility of finding another elector willing to be co-opted for a year. BT Kiosk M. Shepherd on behalf of the Playing Field Committee has agreed to take over responsibility for maintaining the kiosk. The Clerk will inform M. Shepherd if the Parish Council’s insurance will cover the kiosk or not. M. Shepherd agreed to extend the size of the notice board so that there was sufficient space for parish notices. The future of the Sheppey Inn No updates at the moment. No buyers are interested at present. Water Level Management P. Judah will invite P. Brewin and A. Dowden to the August meeting to explain the works which are being carried out as part of raising the water levels on Tealham and Tadham Moors. The Power of Well-Being P. Judah proposed and C. Steadman seconded and it was unanimously carried that the engagement and communication strategy which had been circulated prior to the meeting was adopted. P.Judah proposed, C. Steadman seconded and the resolution was unanimously carried that, ‘RESOLVED that this council now affirms that the 4 prescribed conditions for the use of the power of well-being set out in SI No:3095 are now satisfied’. Issues which members of the public wish to raise None. Agenda items for the next meeting – June 10th 2010 As above but not items 10 or 20. This concluded business and the Chair closed the meeting at 8pm. Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . J. Jeans Clerk to the Parish Council May 2010 TOP GODNEY PARISH COUNCIL Minutes of the Godney Parish Council Meeting held at Godney Village Hall on Thursday the 8th April 2010. Present: Councillors: M. Churches in the Chair, P. Judah, G. Nicholls and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. Apologies: Apologies from J.Peck were accepted. Declaration of interests: None Minutes of the Parish Council meeting held on 11th March 2010 The minutes of the Council Meeting held on 11th March 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. Matters arising from these minutes BT Kiosk- Clerk explained that the remittance for removing the electrical supply had to be sent with the confirmation to Western Power before work would be completed. Reports from County/District Councillors/Police County Councillor’s Report PCSO T. Richards gave a brief report. Residents are asked to look out for a white van registration number VN 05 OCY. It has been seen in suspicious circumstances and may be involved in scrap metal theft and burglaries. Any sighting please ring 0845 456 7000. There have been several thefts of metal farm gates in the Butleigh area. Recently a peat lorry caused a road blockage by going into the ditch on the Wedmore – Westhay road. This resulted in traffic being re-directed onto Westhay Moor Drove. M. Churches asked PCSO Richards if in future local police could be consulted in deciding the diversions so that suitable routes or one way systems could be used. He cited the recent gridlock on the Godney - Glastonbury road because all traffic was diverted through Godney after an accident on the Wells – Glastonbury road. P.Judah raised the issue of fly tipping. PCSO Richards agreed that this is an ongoing problem. It is not helped by the restrictions at the recycling centres which encourage people to dump unwanted materials. Correspondence Mendip District Council (MDC) Parishes Information Bulletin - No. 87 April 2010 SALC – Sample policy- statement of intent (Parish Council must draft & approve as final step for Quality Parish Council Status) Moore Stephens – External Audit papers The Community Council for Somerset – subscription request Thatch - Winter/ Spring Issue 2010 Digital Switchover poster- on Village hall notice board Letter of thanks from A. & J. Deeley Accounts The Clerk reported that the balance as at 31st March 2010 was £1926.83. One account was presented for payment in favour of the Clerk for her salary and expenses. Councillors unanimously resolved to pass this for payment. Councillors reviewed financial procedures and no changes were made. A mid year reconciliation will be undertaken as in 2009-10. To approve the accounts Councillors unanimously approved the accounts which had been circulated previously. The Annual Return was also unanimously approved. To consider planning applications/matters received from the District Council since the last meeting None Playing Field reports No report. Village Hall reports No report. Rights of way/ Highway matters M. Church advised that Sheila Petherbridge is being made redundant and Claire Haskins would become our local Rights of Way contact at MDC. M. Churches will arrange an on site visit from Neil Corp to look at highways issues- potholes and HGV signage. Parish Councillor Vacancy A casual vacancy has been declared arising from the resignation of P.Ryder after many years on the Parish Council. M. Churches asked the Clerk to write a letter expressing thanks for P. Ryder’s longstanding service to the council and the village. The Clerk was requested to put up notices advertising the vacancy. Water Level Management No reports or updates at present. The future of the Sheppey Inn Fiann O’Hagan gave an update about the Sheppey Inn. The Estate Agents have advised that the Sheppey is unlikely to go up for auction. This takes time pressure off attempts to try and ensure that the Sheppey remains a pub. A local person is interested in buying the Sheppey and running it as a pub. Failing this, a group of residents is actively seeking support for buying the Sheppey through forming an Industrial Providence Society. A public meeting will be arranged in the Village Hall to encourage more people to support the venture. Fiann O’Hagan queried if the Village Hall could be licensed for one off special events. C. Steadman advised Fiann O’Hagan to attend the next Village Hall Committee meeting so that this could be discussed further. The BT Kiosk Councillors resolved to invite M. Shepherd, M. Chitty and P. Ryder to the next Parish Council meeting to discuss the handover of responsibility for looking after the kiosk. This was agreed at the extraordinary meeting of the 21st February 2009 when the Parish Council resolved to adopt the kiosk and pay for the electrical supply to be removed before handing it over to a committee to look after. The Power of Well-Being The Clerk was requested to re-draft the model statement of intent which Peter Lacey had sent. This will be considered at the next meeting. Issues which members of the public wish to raise None. Agenda items for the next meeting – Wednesday May 5th BT kiosk. The future of the Sheppey Inn Power of Well-being Standing Orders. This concluded business and the Chair closed the meeting at 7.40pm. Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . J. Jeans Clerk to the Parish Council 13th April 2010 TOP GODNEY PARISH COUNCIL Minutes of the Meeting held at Godney Village Hall on Thursday 11th Mar 2010 Present: Councillors: M. Churches in the Chair, M. Gooden, P. Judah and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. 1. Apologies: Apologies from G. Nicholls were accepted. 2. Declaration of interests: None 3. Minutes of the Parish Council meeting held on 7th January 2010 The minutes of the Council Meeting held on 7th January 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. 4. Matters arising from these minutes BT Kiosk- M. Gooden proposed and Phoebe Judah seconded and it was unanimously resolved to pay £370 to Western Power Distribution to disconnect the electrical supply to the kiosk. 5. Reports from County/District Councillors/Police County Councillor’s Report Cllrs. Glanvile and Forrest gave reports during the Annual Parish Meeting. Apologies were received from PCSO T. Richards. 6. Correspondence · Mendip District Council (MDC) Ø Parishes Information Bulletin - No. 85 February & No. 86 March 2010 emailed to councillors. Ø Central Mendip Community Partnership Agenda 16th February 2010 & minutes December 15th 2009 & Mendip Strategic Partnership minutes from meeting on 8Th December 2009. (Gypsy & Traveller sites- loan plan to encourage gypsies & travellers to buy their own sites using a loan. Housing plans for Mendip) · MDC- Changes to amenity grass cutting to save costs. · MDC – Notification that Somerset County Council will take over maintenance of Public Rights of Way from 31st March. · MDC- Highways. Notification of closure of Daggs Lane and Westhay Moor Drove. · SALC – January 2010 Points of interest for Councillors and Clerks. o Training events o Agenda for SALC meeting 1st March 2010 o SALC affiliation fee 2010 (£48.47) · Somerset Co-operative Classified Ads – organisation offering advice on community enterprises · Clerks & Councils Direct Issue 67 January 2010 · Clerks & Councils Direct list of suppliers · Certificates for councillors for completed training in the Power of Well-Being – well done!! · St Margaret’s Hospice – request for a donation · Mendip Community Transport – thanks for Godney PC’s donation · Mendip CAB - thanks for Godney PC’s donation · Somerset Victim Support – request for a donation · Somerset Rail Guide and separate bus timetable. · EDF energy – letter about changing contracts for BT kiosk · Western Power Distribution- quote for removing electrical supply to kiosk. · Somerset Moors LARC – booklet explaining possible grant funding available for sustainable developments – passed to G. De Vries to explore if grant funding might be available for the Sheppey Inn. · Letter of resignation received during the Parish Council meeting from P. Ryder. 7. Accounts Councillors unanimously resolved to pay the £48.47 SALC affiliation fee. The current balance is £1975.30. 8. To consider planning applications/matters received from the District Council since the last meeting Notification of approval for Planning application No. 2009/1960. Mr Christopher Donoghue, River Cottage, Upper Godney. Single storey gable end extension – amendment to previously approved application. 9. The future of the Sheppey Inn G. De Vries updated the meeting on the current developments. The Sheppey Inn will be put up history or auction. A group has been formed to try and find ways of ensuring that the village does not lose its pub. A meeting will be held on Sunday 14th March to decide next steps. 10. Playing Field reports No report. 11. Village Hall reports The recent Barn Dance made no profit but was a very enjoyable evening. There are no grants available this year. The hall needs re-decorating and eventually some better heating needs to be installed. 12. Water Level Management No reports or updates at present. 13. Rights of way/ Highway matters M. Church advised the Clerk that spike fixings for verge posts were available from Woollens. The Clerk to investigate the costs of these fixings. A. Glanvile advised the meeting that grit bins were available and would cost about £25. Highways would then fill these up during the winter season. R. Forrest sought feedback on how effectively pot holes were filled. Councillors advised R. Forrest that response was often slow for local roads. Workmanship is often poor and within a week or so the pot hole reappears. M. Churches advised A. Glanvile and R. Forrest that someone had used a bucket fronted vehicle to clear the roads around Godney during the snow. This had a very negative effect compressing the snow into ice. M. Churches requested that Highways find out who this was and ensure that they are not used again. C. Steadman informed the meeting that Somerset County Council would be taking over responsibility for Rights of Way. A. Glanvile advised that Sheila Petherbridge and Claire Haskins would remain our local officers for the present. No information has been received about the footpath grant as yet. 14. Issues which members of the public wish to raise None. 15. Agenda items for the next meeting – April 8th Accounts. BT kiosk. Power of Well-being. This concluded business and the Chair closed the meeting at 8.30pm. Note: M. Gooden left the meeting at 8pm. J. Jeans Clerk to the Parish Council 26th March 2010 TOP GODNEY PARISH COUNCIL Minutes of the Meeting held at Godney Village Hall on Thursday 7th Jan 2010 Present: Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, J. Peck, P. Ryder and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. 1. Apologies: None. 2. Declaration of interests: None 3. Minutes of the Parish Council meeting held on 10th December 2009 The minutes of the Council Meeting held on 10th December 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. 4. Matters arising from these minutes The Clerk passed round a draft response to the Somerset County Council survey of the transport priorities for each parish council. Councillors approved the response. There was no update from P.Judah about the Peat Extraction consultation. 5. Reports from County/District Councillors/Police County Councillor’s Report No reports. Apologies were received from PCSO T. Richards. 6. Correspondence · Mendip District Council Ø Parishes Information Bulletin - No. 83-84 December 2009 & January 2010. Ø Central community Partnership Agenda 15th December 2009 & minutes October 20th 2009. · Mendip Community Newsletter Volume 3 Issue 3 Autumn 2009. · Flourish Homes – newsletter December 2009. 7. Accounts The Clerk reported that the new salary rate for Clerks had increased by £0.086 an hour which would amount to about £12 over the year. The Clerk had carried out a bank reconciliation, which M. Churches signed. The current balance is £1966.30. 8. To consider planning applications/matters received from the District Council since the last meeting Mrs S Strachey, Lower Godney House, Lower Godney. Planning application No. 2009/1946. Erection of dwelling – amendment to approved scheme. Councillors unanimously resolved to recommend approval. Mr Christopher Donoghue, River Cottage, Upper Godney. Planning application No. 2009/1960. Single storey gable end extension – amendment to previously approved application. Councillors unanimously resolved to recommend approval. 9. The future of the Sheppey Inn An update concluded that the Sheppey Inn was now closed. Various third parties have expressed interest in buying or managing the Sheppey Inn and responses to these are being sought. 10. Playing Field reports P.Ryder reported that the shrub beds had been mulched with wood chippings 11. Village Hall reports The ceiling work is underway. 12. Electrical supply to the Kiosk The Clerk reported that the EDF energy quote for the electrical supply to the kiosk was £279 a year. Councillors agreed that the increase in cost was prohibitive. P.Ryder proposed, M. Gooden seconded and it was unanimously resolved that Western Power be asked to remove the supply from the kiosk. Those looking after the kiosk would install a solar powered light. 13. Water Level Management No update. 14. Rights of way/ Highway matters Highways – M. Churches met with Martin Richardson from Highways about the HGV signage. The original signage is not now available. No signs with writing on are permitted. HGV signs using the lorry symbol and a red diagonal slash are not allowed in rural areas. At present there seems to be little the Parish Council can do, but this matter will be kept under review. M. Churches and the Clerk had rung Highways to request grit. They had managed to collect some 20 kilogram bags of salted grit from the Highways Deport in Glastonbury. Supplies were limited as Highways ran out. Grit was spread on the worst corners and areas in the village by M. Churches and Mr & Mrs Jeans. The Clerk was requested to write to Highways requesting grit/salt supplies were delivered to key points in the village. Pot holes were reported in the following places: just to the West near The Moorings (S. Fowler), outside The Hawthorns (J. Binns), the recently repaired pot hole in Tilley’s Drove has disintegrated, a pothole has developed at the edge of the road opposite Preyway Cottage (P.Ryder) and the passing place just before the last bridge on the Godney road to Glastonbury has several large potholes. The Clerk to order 20 reflective posts to install to mark the passing places as a trial. 15. Issues which members of the public wish to raise None. 16. Agenda items for the next meeting – March 11th 2010 Annual Parish Meeting All items as above. This concluded business and the Chair closed the meeting at 7.39pm. J. Jeans Clerk to the Parish Council 8th January 2010 TOP GODNEY PARISH COUNCIL Minutes of the Meeting held at Godney Village Hall on Thursday 8th Oct 2009 Present: Councillors: M. Gooden in the Chair, G. Nicholls, P. Ryder and P. Judah In attendance: Mrs J. Jeans Parish Clerk. 1. Apologies: M. Churches attending the Parish Forum. J. Peck & C. Steadman Declaration of interests: None 2. Minutes of the Parish Council meeting held on 3rd September 2009 The minutes of the Council Meeting held on 3rd September 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. 3. Matters arising from these minutes Implications for property insurance of raised water levels. Phoebe Judah had contacted Tom Stearn of the NFU and property insurance is not affected by the proposed changes to managing water levels. The wording on page 11 of 'Home and Lifestyle Insurance' under what is not insured 'damage caused by a rise in the water table' is not specific to this area it has been altered this year by the NFU nationally. They are well aware of the huge changes in water management etc - and follow it closely. Water 'on the surface' is considered flooding whether or not it has been initially caused by water levels having been maintained at an increased height. 4. Reports from County/District Councillors/Police County Councillor’s Report Apologies received from PCSO T. Richards. No reports. 5. Correspondence · Mendip District Council Ø Parishes Information Bulletin No. 80 September · Somerset County Council – Request for copy of Godney’s community plan- transport issues. § SALC – Ø New pay scales for Clerks from 1st April 2009 – one copy to be passed to M. churches. · Somerset and Avon Police – community police awards – requests for nominations · Somerset’s Community Newsletter – Vol. 3 Issue 2. Summer 2009. · HM Revenue & Customs – remittance advice re. VAT claim · Mendip Housing- Annual Report · Mendip Community Transport – request for a donation · Wells & Mendip Museum – request for a donation · Somerset Victim Support – request for a donation · Mid- Somerset Peace Group – offer to take part in a peace in a symbolic planting of a Cherry Tree · Timberline catalogue – passed to M. Shepherd. 6. Accounts Councillors unanimously resolved to pay the one account for £57.50 that was presented for payment in favour of Moore Stephens for carrying out the external audit. The Clerk also informed the meeting that M. Churches and M. Gooden had signed a cheque in favour of SALC to cover the training costs of 6 councillors in the Power of Well-Being. The Clerk reported that the current balance was £2838.17. 7. To consider planning applications/matters received from the District Council since the last meeting The Clerk shared responses from Mendip District Council about possible planning breaches. Mendip District Council will be investigating both possible breaches. Notification of the granting of an agricultural determination for alterations to an existing agricultural building at Godney Farm, Mr & Mrs M. Churches. Planning No. 2009/1263. Councillors discussed finding out the intentions of Mr & Mrs R. Andrews about the cladding of the new bridge at Willow Bridge Farm. P. Ryder to make enquiries. 8. Playing Field reports M. Shepherd reported that recent events had succeeded in raising £900. The problems with the mower which had been caused by the service company have been resolved. Cllr. R. Forrest has visited the Playing Field to see where the matting is needed for the play area. Grant aid is being sought. 9. Village Hall reports No report. 10. Water Level Management The Clerk had circulated an article from the Central Somerset Gazette about the potential flood risks. Glastonbury Emergency Planning had raised concerns about the weak millstream wall near Cold Harbour Bridge where the River Brue meets the mill stream. The Upper Brue Drainage Board reported that they had raised their concerns with the Environment Agency (EA) and spoken with David Heathcote-Amory MP. However, the EA denied there was any imminent risk and that works were scheduled for 2010-11. D. Heathcote-Amory MP suggested that it was agricultural land around Godney and Sharpham which was most at risk. P.Judah reported that she had attended various meetings including the national conference for Internal Drainage Boards. A local meeting which P. Judah had attended suggested that the raised water level scheme was being pushed forward swiftly. The Upper and Lower Brue Drainage Boards (IDB), Natural England and the Environment Agency were all about to sign the agreement. Nick Stephens will be the IDB controller of both the Upper and Lower Brue. It was suggested that there was a 6% increased risk of flooding. P. Judah asked 3 questions: a) Were there dates for de-silting the North Drain- a high necessity in P. Judah’s opinion. b) Concerns about the re-surfacing of droves to allow the EA access to the new tilting weirs- possibility that this would lead to easier access for 4X4s and motorbikes, as well as damaging the habitat of the droves, c) As peat extraction leads to large holes being left, shouldn’t these be used for flood catchment rather than selling off to the RSBP and others. P. Judah was told that de-silting of the North Drain was planned but the extent was not clear. Barry Paine from the EA wished to hold a public meeting in Godney Village Hall on 12th November 6-9pm. (This is now confirmed) The Clerk to alert both the Godney residents on the water level group and the local parish councils’ group. The Clerk was requested to write to David Heathcote- Amory MP about the above matters and to invite him to the meeting. 11. Rights of way/ Highway matters Highways – Install reflective posts to encourage motorists to use passing places and prevent verge erosion. The Clerk reported that the cost of simple reflective posts ranged from £16 upwards. A final decision on the posts would be made at the November meeting. 12. Issues which members of the public wish to raise Recent flushing of water mains in Godney. M. Shepherd reported that several families had suffered stomach upsets after the day and half flushing recently carried out by Bristol/ Wessex water. M. Shepherd had reported the stomach upsets to Bristol/Wessex Water and the water was tested after the flushing was completed, but no problem found. No warning was received from Bristol/ Wessex Water and households were not informed when it became apparent that water should not be used for drinking. The engineer offered bottled water until this ran out to residents who came and saw him. The Clerk was asked to write a letter to Bristol/Wessex water about the Parish council’s concerns over this matter. 13. Agenda items for the next meeting – December 10th 2009 Highways – resolution about the reflective posts, Calendar- Clerk to draft an outline meeting calendar for next year. Power of Well-Being- next steps. 14. This concluded business and the Chair closed the meeting at 8.14pm. J. Jeans Clerk to the Parish Council 22nd September 2009 TOP GODNEY PARISH COUNCIL Minutes of the Meeting held at Godney Village Hall on Thursday 3rd Sept 2009 Present: Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, P.Ryder and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. 1. Apologies: J.Peck. 2. Declaration of interests: None 3. Minutes of the Parish Council meeting held on 6th August 2009 The minutes of the Council Meeting held on 6th August 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. 4. Matters arising from these minutes The Chair welcomed P. Judah as a newly appointed councillor. BT Kiosk – The Clerk informed the meeting that BT had confirmed by email that the Parish Council now owned the kiosk. M. Shepherd will put up a notice board in the kiosk on which Parish Council notices and other items of interest can be displayed. 5. Reports from County/District Councillors/Police County Councillor’s Report No reports. 6. Correspondence · Mendip District Council Ø Parishes Information Bulletin No. 79 August Ø Parish Forum – 8th October 2009 at 6.30pm Council Chamber, MDC. Agenda- a discussion about the accommodation for gypsies and travellers. M.Churches to attend. Ø Your Mendip Summer 2009 Publication. Useful pull out of each councillor’s portfolio & MDC Corporate Plan. · Somerset County Council – Recruitment campaign for school governors § SALC – Ø Training events including dates for councillors training in the Power of Well-Being. Wednesday 7th October at 7.30pm North Cadbury Village Hall BA22 7DW or 12th October at 7.30pm Burnham-on-Sea & Highbridge TC Chamber TA81LE. Councillors to inform the Clerk which meeting they will attend so that the booking form can be sent off. Councillors resolved unanimously that the Parish Council would meet the cost of the training session. Ø AGM Agenda 26th September Ø Annual Report & Accounts Ø Minutes from the meeting held on 15th June 2009 Ø Summary of consultation papers issued by Dept. for Communities and Local Government – July 2009. Copies of this to be passed to each member. · Somerset and Avon Police – flier warning of possible thefts from Churches. · Western Power Distribution – Certificate of supply for kiosk. · BT - Email re. kiosk - confirming that the sale of the kiosk to the PC is now complete. · Somerset’s Community Safety Newsletter – Summer 2009 Issue 9. · Moore Stephen’s – completion of the External Audit and invoice. · The Playing Field Summer 2009 – to pass to M. Shepherd. · Glasdon catalogue – passed to M.Shepherd · Clerk’s & Councils Direct September 2009 Issue 65 – the Clerk has retained the article on the new Freedom of Information Act. · Email from D. Ball – re. changes to insurance coverage of a rise in water level. (Discussed under item 11) · Community Council for Somerset: Ø Review of 2008-9 Ø AGM Agenda 15th September Burtle Village Hall Ø Thatch Summer 2009 – interesting article about Mells community PO and shop. 7. Accounts The Clerk reported that Moore Stephens had completed the External Audit. The claim for a VAT refund of £46.58 had been submitted. Councillors unanimously resolved to pay the one account for £15 that was presented for payment in favour of the Clerk for her training module with SALC for the Power of Well-Being. The Clerk reported that the current balance was £2949.09. 8. To consider planning applications/matters received from the District Council since the last meeting Notification of approval - Planning Application 2009/0999 Mrs S. Strachey, Lower Godney House. Certificate of lawfulness relating to commencement of material operations of planning permission to erect dwelling house on land at above address. Notification of approval- Planning Application No 2009/0774 Winrow Nurseries, Lewis Drove, Godney. Erection of temporary mobile home for staff accommodation. Planning Application No 2009/1211 Mr Lockley, 3 Barrow House Farm, Bleadney – listed building consent. Councillors unanimously resolved to recommend approval for this planning permission. Clerk was requested to write letters to MDC concerning possible ongoing planning breaches at Land East of High Beech Bungalow and Bartletts Farm, Godney Road. Mr T. Millard told the meeting that the mobile home at Double Gate Farm will shortly be removed. 9. Playing Field reports M. Shepherd reported that R. Forrest will be visiting the Playing Field to see where the matting is needed for the play area. Quotes are being sought for the matting and an application would be made for grant funding. Councillors indicated their willingness to support the application. The mower which is still under warranty has needed some repairs. 10. Village Hall reports C. Steadman reported that Mendip District Council had agreed to grant the costs for work to lower the ceiling in the Village Hall. 11. Water Level Management The Clerk had circulated an email from D.Ball concerning a change in their domestic insurance coverage. The NFU Mutual would continue to cover flood damage but not damage caused by a rise in water level. P. Judah will speak to Tom Stearne NFU local representative about this change and try and find out why it has come about. The Clerk was requested to email Godney residents who came to the water level meeting in March and the Parish Council Group who came to the June meeting to find out if anyone had found a similar change to their insurance. The next Parish Council meeting would then review the situation and decide the next steps. P.Judah reported that she had attended various meetings including a flood and water management workshop. There were implications for everyone regarding costs of preparing planning applications and dealing with water run off and sewerage. Pressure needed to be maintained with the Internal Drainage Boards and the Environment Agency to de-silt the North and South Drains. P.Judah would be attending the national conference for Internal Drainage Boards. 12. Rights of way/ Highway matters Highways – G. Nicholls and the Clerk reported on the meeting with Derek Davies. D. Davies would take action on the points raised, including sharp bends with poor visibility, the dip in the road surface on Tilley’s Drove, and the badger damage near the Old Vicarage. The Parish Council would explore the possibility of installing simple reflective posts to encourage motorists to use passing places and prevent verge erosion. Footpaths - C. Steadman reported that a new footbridge had now been installed on the footpath behind Mr & Mrs Millard’s poultry houses. The footpath sign needs re-instating on the North end of this path. 13. Issues which members of the public wish to raise None. 14. Agenda items for the next meeting – October 8th 2009 None. M. Churches tendered his apologies for this meeting as he would be attending the Parish Forum. This concluded business and the Chair closed the meeting at 7.45pm. J. Jeans Clerk to the Parish Council 11th September 2009 TOP GODNEY PARISH COUNCIL Minutes of the Meeting held at Godney Village Hall on Thursday 6th August 2009 Present: Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, J. Peck and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. 1. Apologies: None. 2. Declaration of interests: None Minutes of the Parish Council meeting held on 11th June 2009 and the extra ordinary meeting of the 23rd July 2009 The minutes of the Council Meeting held on 11th June 2009 and the extra ordinary meeting on 23rd July 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of those meetings. 3. Matters arising from these minutes BT Kiosk – The Clerk informed the meeting that an annual contract for the supply of electricity had been made with EDF energy. The telephone had been removed from the kiosk, though no response had been made by BT to the Clerk’s emails. Councillors unanimously resolved to wait until nearer the end of the current contract (July 2010) before requesting Western Power to remove the electrical supply after which time the management of the kiosk would be handed over to a Sub Committee. 4. Reports from County/District Councillors/Police County Councillor’s Report Councillor R. Forrest agreed that he would attend meetings when his presence would be useful. The clerk will let him know by email beforehand. Councillors particularly requested his support when important issues to do with Highways, Rights of Way, and water level management are on the agenda. Also they would appreciate information on available sources for grant funding. R. Forrest informed councillors that the bids for projects for the community budget must be received by 31st October 2009. R. Forrest will then select which applications are successful. R. Forrest informed the meeting of the current state of County finances and how these are funded. Cuts to the road maintenance budget have been re-instated by the new council. R. Forrest offered to follow up dissatisfaction with the recent repairs to potholes. Councillors also expressed concern that recent pollarding of willows left out some trees. PCSO T. Richards Report T. Richards gave a brief over view of the new Partnership And Communities Together (PACT) scheme which hopes to link agencies together more effectively to improve service. There has been an increase in fly tipping in the area. A number of farm workshops had been broken into and also vehicles stolen such as Land rovers. Villagers were asked to remain vigilant. 5. Correspondence · Mendip District Council – Parishes Information Bulletin No. 78 July · Somerset County Council – A39 Red Route Exhibition Forum 28th July at Coxley Village hall 3-7pm. · Somerset Community council – membership certificate · Clerks & Councils Direct July 2009 Issue 64 · Mendip housing strategy – email re. opportunity to discuss housing strategy. · Central Mendip Community Partnership – 18th August 6.30pm at Council Chambers, Shepton Mallet – opportunity for councillors to give their views on Local Development Framework Core Strategy (email) · Somerset County Council – list of councillors · SCC – Questionnaire re. National Highways and Transport Survey 6. Accounts The Clerk reported that the External Audit was underway. She would be submitting a claim for a VAT refund of £46.58. One account was presented for payment in favour of the Clerk for 3 months salary and expenses (April to June). This claim took into account the overpayment of the Clerk by £47.83. The Clerk reported that the current balance was £2964.09. 7. To consider planning applications/matters received from the District Council since the last meeting Notification of approval - Planning Application No 2009/0860 Mr P. Rowntree. Porch extension and single rear extension. Barrow Hill Barn, Barrow Causeway, Bleadney. BA5 1PN. 8. Playing Field reports M. Shepherd reported that even thought the weather spoilt the cricket match a profit of £150 was made. Mowing is carried out regularly and the playing field looks well kept. M. Churches will drop off some bins for litter. R. Forrest arranged to meet M. Shepherd at the playing field so that he could see the condition of the play area. 9. Village Hall reports C. Steadman reported that quotes for staging and improving the ceiling were underway. 10. Decide on recruitment process for councillor vacancy Jane Peck proposed, and C. Steadman seconded and it was unanimously carried that the vacancy be filled by co-option as no request had been made for an election by the electors. Phoebe Judah was elected as a councillor by an absolute majority. 11. Water Level Management The Clerk circulated notes which P. Judah had emailed her from the Somerset Water Management Partnership meeting held in Taunton in June. 12. Review of the Councillors’ Register of Interests All councillors present reviewed their declaration forms. 13. Rights of way/ Highway matters Highways - Following on from the previous meeting about strategies to limit the erosion of verges and road edges by encouraging drivers to use passing places, G. Nicholls will continue trying to find out the cost of passing place signs. Footpaths - C. Steadman reported that she had investigated the bridge which had been reported as slippery but this was in fact fine. One footpath still needs clearing and this will be put in hand. 14. Issues which members of the public wish to raise None. 15. Agenda items for the next meeting – September 3rd 2009 Water level management would stay as an item for any updates. Passing places would be included under Highways for an update. This concluded business and the Chair closed the meeting at 8.15pm. J. Jeans Clerk to the Parish Council August 2009 TOP GODNEY PARISH COUNCIL Minutes of the Meeting held at Godney Village Hall on Thursday 11th June 2009 Present: Councillors: M. Churches in the Chair, G. Nicholls, C. Steadman and P.Ryder. In attendance: Mrs J. Jeans Parish Clerk. 1. Apologies: J. Peck and M. Gooden. 2. Declaration of interests: None 3. Minutes of the Parish Council meeting held on 14th May 2009 The minutes of the Council Meeting held on 14th May 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. 4. Matters arising from these minutes BT Kiosk – The Clerk was pursuing trying to set up a contract for electrical supply in order to progress the sale. This was proving rather difficult. The Clerk had contacted M. Hillier about the vacancy for a councillor but had heard nothing. The Clerk will put up a notice advertising the vacancy. 5. Reports from County/District Councillors/Police None. 6. Correspondence · Mendip District Council – Standards training session an update for parish councillors 13th July West Pennard Village Hall 6.30pm. (G. Thompson know on 01749 341396 or email geoff.thompson@mendip.gov.uk ) · Somerset Levels and Moors – Local Action for Rural Communities(funding for communities or businesses) – 16th June at Edington Village Hall 6.30pm or contact Andy Sherman for an information pack 01458 251309 email: asherman1@somerset.gov.uk · VISTA – Training Programme for the voluntary sector · The Playing Field magazine – passed to P.Ryder · Avon & Somerset Police – Summary Policing Plan 2009-2012 · Pioneer Somerset – feedback on devolution of Classified Ads · Somerset Chamber Choir – poster · Glasdon catalogue 7. Accounts The Clerk reported that the Internal Audit had been completed. An error over the Clerk’s salary amounting to an overpayment of £13.18 would need to be taken into account when the Clerk’s next salary claim was made. The Clerk presented the Annual Return, which councillors unanimously approved. The Clerk reported that the current balance was £3269.34. 8. To consider planning applications/matters received from the District Council since the last meeting Planning Application No 2009/0264 Mr & Mrs T Millard, Doublegate Farm, Lower Godney- erection of holiday lets – notification of approval. Land at rear of Godney Village Hall, Lower Godney. Planning contravention notice- erection of buildings for agricultural/equestrian use without planning permission. 9. Playing Field reports P. Ryder agreed to be the Playing Field representative for the Parish Council. P.Ryder explained that M. Shepherd had given J. Peck a list of works and materials which were currently needed. M. Churches advised P.Ryder that the Playing Field Committee would need to explore sources of grant funding themselves and then seek support from the Parish Council as part of their application. 10. Village Hall reports C. Steadman reported that Mr & Mrs Pennycott were exploring possible sources of grant funding for works to the ceiling to improve insulation, acoustics and lighting. 11. Water Level Management The meeting with other parish councils had been very useful, especially sharing information. Concerns were raised about the fact that J. Hill had said that there was a high risk of flooding in Somerset. The Clerk to circulate the minutes from the meeting to all attendees and Godney Parish Council. This would include a draft joint statement. 12. Rights of way/ Highway matters Highways - Parked cars were leading to pot holes being worn on the opposite side of the road from other cars trying to get past. These needed fixing by Highways. Concern was expressed that this then caused a narrowing of the verges next to the rhynes. Following on from the previous meeting about strategies to limit the erosion of verges and road edges by encouraging drivers to use passing places, G. Nicholls will continue trying to find out the cost of passing place signs. Footpaths - C. Steadman would clear any overgrown paths. Sheila Petherbridge had sent her some way mark discs to put up to help indicate routes. 13. Issues which members of the public wish to raise None. 14. Agenda items for the next meeting – August 6th 2009 Review the declaration of interests, Progress with the vacancy for a councillor, Water level management would stay as an item for any updates. This concluded business and the Chair closed the meeting at 7.34pm. J. Jeans Clerk to the Parish Council June 2009 TOP GODNEY PARISH COUNCIL Minutes of the Meeting held at Godney Village Hall on Thursday 14th May 2009 Present: Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, J. Peck and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. 1. Election of Chair M. Churches took the Chair. It was proposed by C. Steadman, and seconded by J. Peck and unanimously carried that M. Churches be re-elected as Chair for the ensuing year. 2. Election of Vice Chair M. Churches took the Chair. It was proposed by J. Peck and seconded by M. Churches and unanimously carried that M. Gooden be re-elected as Vice Chair for the ensuing year. 3. Election of Councillors to serve as Parish contacts on outside bodies D. Walton had resigned as a councillor. The Clerk was asked to write a letter of thanks to D. Walton for his commitment over many years. It was resolved that C. Steadman remain the contact for the Village Hall and Footpaths. Additionally, that G. Nicholls would share Highways with M. Gooden (G.Nicholls to take on the responsibility of contacting Highways and M. Gooden in meeting with representatives). P. Ryder to be asked if he was willing to be the contact for the Playing Field. 4. Apologies: P. Ryder. 5. Declaration of interests: C. Steadman re. footpath clearance. 6. Minutes of the Parish Council meeting held on 9th April 2009 The minutes of the Council Meeting held on 9th April 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. 7. Matters arising from these minutes The Drivers’ Awareness course that took place at the Village Hall on 21st April was enjoyable and informative. BT Kiosk – The Clerk reported that in order to finalise the purchase, the parish council was required to enter into a contract with an electricity supplier even though the council has made clear that the supply would be removed. This would have a cost to the parish council. The Clerk was asked to proceed. The Clerk reported that a number of parish councils had expressed interest in meeting together to discuss joint action about the proposed changes to water level management. The Clerk is to contact these councils with a choice of two dates (June 9th or 10th 7pm) for a meeting at Godney Village Hall. 8. Reports from County/District Councillors/Police Apologies had been received from PCSO Tim Richards. 9. Correspondence · Somerset SCC Ø Somerset Highways – verge cutting information. Passed to M. Gooden · Mendip District Council Ø Parishes Information Bulletin May 2009 Issue 76 – emailed to councillors. Information on small work grants for village halls. Passed to c. Steadman. Ø Notification of payment of precept Ø Copies of Your Mendip magazine. · Mendip Community Safety Newsletter – Issue 8 Spring 2009. · SALC Agenda for East Area meeting 15th June. Discussion points on the future of meetings because attendance is so low. Training events for Clerks (or Chairs) · BT re. Kiosk. Request for council to sign up with an electrical supplier before we can proceed, even though we don’t want the supply!! · Rural Youth Newsletter plus information about the Moped Loan Scheme · Thatch Spring 2009 issue. To go in Pub File. · Public Sector Equality Duties – Equality and Human Rights Commission. To ensure that public bodies seek to improve better outcomes for people from different racial groups, disabled people, men and women, including transsexual men and women. Equality bill likely to come into effect in 2011. ( 7 strands: age, gender, gender identity, disability, race, religion or belief and sexual orientation). · Clerks & Councils Direct May 2009-05-07 Kompan Play equipment catalogue – to pass to M. Heal. 10. Accounts The Clerk requested M. Churches to initial an error in the Receipts and Payments summary section of the accounts. The Clerk informed the meeting that she would pass the accounts to S. Stephenson so the internal audit could be carried out. Moore Stephens has agreed the 31st July for the final date for the accounts. Councillors reviewed the Financial Policy. J. Peck agreed to monitor the accounts periodically. The Clerk informed the meeting that £1011.95 would be carried forward. 11. To consider planning applications/matters received from the District Council since the last meeting Planning Application No. 2009/0264 Mr & Mrs T Millard, Doublegate Farm, Lower Godney. Erection of 4 holiday lets, kitchen and dining area (revision of scheme 09445/012). Councillors unanimously resolved to query the need for retaining 26 places for car parking. Winrow Nurseries, Mr & Mrs Rowland – Planning Contravention Notice – Councillors requested planning contravention advice be sought from MDC. 12. Playing Field reports No report. 13. Village Hall reports No report. A meeting will be arranged once the quotes for improving the acoustics are received. 14. Rights of way/ Highway matters M. Gooden had spoken to Neil Corp about the badger damage near the Vicarage. No action can be taken until after the breeding season. M. Gooden and G. Nicholls to request that Highways put up a warning sign on the bend. M. Churches had met Rob Daly to determine where the HGV signage should go. There will be no cost for the signs. G. Nicholls and M. Gooden to find out the cost of passing place signs to try and prevent any further erosion of the verges and creation of pot holes. S. Petherbridge has advised C. Steadman that M. Chitty needs to inform her about the numerous holes around the badger sett in his field near the footpath so that advice and possible action can be taken. C. Steadman informed councillors that S. Petherbridge recommended using local labour for footpath clearance in order to get best value. C. Steadman having declared an interest then left the meeting and took no further part in the proceedings. Councillors unanimously resolved to request that C. Steadman cleared the footpaths. This would make best use of the grant money. 15. Issues which members of the public wish to raise None. 16. Agenda items for the next meeting – June 11th 2009 Include passing places under Highways. This concluded business and the Chair closed the meeting at 8pm. J. Jeans Clerk to the Parish Council May 2009 TOP GODNEY PARISH COUNCIL Minutes of the Annual General Meeting held at Godney Village Hall on Thursday 12th March 2009 Present: Councillors: M.Churches in the Chair, M. Gooden, G. Nichols, J. Peck, P. Ryder, C. Steadman & D. Walton. In attendance: Mrs J. Jeans Parish Clerk. 1. Apologies: None. 2. Declaration of interests None. 3. Minutes for the Council Meeting held on 18th March 2008. The minutes of the above meeting were agreed and signed as a true record of the meeting. 4. Matters arising from these minutes Cllrs. noted that the BT line quality was still poor. 5. Report from County/District Councillors A.Glanvile reported that the cash revenue for MDC was still falling as a consequence of the economic climate. Car parks and planning were bringing in less revenue, and the bus passes for the over 60s were costing a lot. MDC had restructured to make savings. Thirty staff had been made redundant and the senior management had been reduced from 16 to 12. Council tax would rise by 3%. Nonetheless MDC was pleased to have been awarded 5 star status for its street cleaning. A new organisation called LARC had taken over much of the role of LAMP. LARC would channel funding for developing local businesses. Each district council had a representative. Grants can be sought for projects directly or through Cllr. A. Glanvile. If the parish council becomes able to use the Power of Well-being this would be a further approach, for projects such as energy generation, running Post offices and Public Houses. 6. Chairman’s Report The Clerk read a report on behalf of the Chairman who was delayed by a puncture. Various planning contraventions had been pursued with little outcome. MDC have won the appeal about Bartletts Farm, but are not likely to forcibly remove the mobile homes because of a lack of funds. Residents are urged to write to Edward James, The Chair of Mendip District Council to raise their concerns. Pressure might help encourage MDC to take action. The Parish Council has secured a community grant from Cllr Ron Forrest towards erecting road signs to help guide HGVs to use appropriate routes. These will be erected during 2009. The PC also secured a grant towards two new noticeboards which are now in use. Last year community grant money was secured from Cllr Ron Forrest to improve signage to Godney and the village hall. Subsequently a new Godney sign was put up near Godney Farm and the other sign by The Moorings was moved to a more appropriate position. Signs to direct people to the village hall were also erected. The Parish Council supported the Playing Field Committee in successfully gaining grant aid towards a new mower. After much persuasion Highways pollarded the willow trees between The Moorings and the Sheppey Inn. This has improved visibility as well as improving flow on the River Sheppey. The Parish Council is seeking ways of building a strong response to the proposed changes to water levels in the area. The Clerk has gained her Certificate in Local Council Administration. This will help the Parish Council towards meeting the requirements of being able to apply ‘The Power of Well-Being. Raise money through the Precept for projects which benefit the village and electors. The Parish Council is in the process of buying the K6 BT Kiosk. There has been a change of Chair. Michael Churches has taken over from P.Ryder as Chair of the Parish Council. Councillors wish to formally thank P. Ryder for his long chairmanship, of over 20 years. This is quite some record of achievement and shows great resilience in coping with the many challenges over the years. 7. Questions/motions from members of the public M. Chitty reported his disappointment that English heritage had not listed the K6 telephone kiosk. He thanked the Parish Council for its support in buying the BT Kiosk. This concluded business and the Chairman closed the meeting at 6.55pm J.Jeans Clerk to the Parish Council TOP GODNEY PARISH COUNCIL Minutes of the Meeting held at Godney Village Hall on Thursday 9th April 2009 Present: Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, C. Steadman and D.Walton. In attendance: Mrs J. Jeans Parish Clerk. 1. Apologies: J. Peck. 2. Declaration of interests: None 3. Minutes of the Parish Council meeting held on 9th April 2009 The minutes of the Council Meeting held on 9th April 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. 4. Matters arising from these minutes The Clerk had prepared some fliers to advertise the Drivers’ Awareness course taking place at the Village Hall on 21st April at 6.30pm. BT Kiosk – No reply had been received from BT. The Clerk will chase Western Power again about the agreement for a power supply. This will enable them to give the Clerk a valid MPAN number. The Clerk gave each councillor a summary she had prepared about the new Power of Well-Being. 5. Reports from County/District Councillors/Police Apologies had been received from PCSO Tim Richards. Cllr. A. Glanvile had given a report during the Annual Parish Meeting. 6. Correspondence · Somerset SCC Ø Somerset Community Governance – County Council & European Elections – a poster to promote voting · Mendip District Council – Parishes Information Bulletin April 2009 Issue 75 – emailed to councillors. Information on garden waste collections including a poster. · Mendip District Council – Notification of payment of precept · Somerset Community Council – subscription £30 · Mendip Community Newsletter – Volume 3 Issue 1 Spring 2009 · Mendip Housing – newsletter Spring 2009 · The Ramblers’ Association – Family walking events · Moore Stephens – external audit papers 7. Accounts Councillors unanimously resolved to renew their membership of Somerset Community Council. The Clerk presented the accounts, which councillors unanimously approved. 8. To consider planning applications/matters received from the District Council since the last meeting None received. 9. Playing Field reports No report. 10. Village Hall reports No report. A meeting will be arranged once the quotes for improving the acoustics are received. 11. Water Level Management The Clerk had contacted other Parish Councils, some of whom have not yet responded. The Clerk is to chase these up. Councillors resolved to hold a meeting for interested councillors from other councils to attend when a joint response could be discussed. 12. Litter around the village The Clerk to contact MDC or SCC and find out what support they could give Godney in organizing a litter pick day. Councillors suggested the day before the rounders match in August. Cllr. A. Glanvile offered to take up the issue of the bumpers which have been dumped in the rhyne on Tripp’s Drove. 13. Rights of way/ Highway matters The Clerk to chase Jeff Bunting to arrange a meeting to show him where the HGV notices need to go, and also to check the costs of these. M. Gooden reported that he had contacted Steven Scriven about the willow trees which were missed out of the recent pollarding. S. Scriven was unable to help. M.Gooden will contact Neil Corp (01458 837100) about the badger damage near the Vicarage and the pot holes around the village. The footpath grant could be used for repair or replacement of stiles. A new footbridge has been installed on the footpath near the Millard’s chicken houses. 14. Issues which members of the public wish to raise None. 15. Agenda items for the next meeting – Annual General Meeting May 14th 2009 Include the badger damage to the roads in Godney under Highways. This concluded business and the Chair closed the meeting at 7.15pm. J. Jeans Clerk to the Parish Council April 2009 TOP GODNEY PARISH COUNCIL Minutes of the Meeting held at Godney Village Hall on Thursday 12th March 2009 Present: Councillors: M.Churches in the Chair, M. Gooden, G. Nichols, J. Peck, P. Ryder, C. Steadman & D. Walton. In attendance: Mrs J. Jeans Parish Clerk. 1. Apologies: None. 2. Declaration of interests: None. 3. Minutes for the Council Meeting held on 18th March 2008. The minutes of the above meeting were agreed and signed as a true record of the meeting. 4. Matters arising from these minutes Cllrs. noted that the BT line quality was still poor. 5. Report from County/District Councillors A.Glanvile reported that the cash revenue for MDC was still falling as a consequence of the economic climate. Car parks and planning were bringing in less revenue, and the bus passes for the over 60s were costing a lot. MDC had restructured to make savings. Thirty staff had been made redundant and the senior management had been reduced from 16 to 12. Council tax would rise by 3%. Nonetheless MDC was pleased to have been awarded 5 star status for its street cleaning. A new organisation called LARC had taken over much of the role of LAMP. LARC would channel funding for developing local businesses. Each district council had a representative. Grants can be sought for projects directly or through Cllr. A. Glanvile. If the parish council becomes able to use the Power of Well-being this would be a further approach, for projects such as energy generation, running Post offices and Public Houses. 6. Chairman’s Report The Clerk read a report on behalf of the Chairman who was delayed by a puncture. Various planning contraventions had been pursued with little outcome. MDC have won the appeal about Bartletts Farm, but are not likely to forcibly remove the mobile homes because of a lack of funds. Residents are urged to write to Edward James, The Chair of Mendip District Council to raise their concerns. Pressure might help encourage MDC to take action. The Parish Council has secured a community grant from Cllr Ron Forrest towards erecting road signs to help guide HGVs to use appropriate routes. These will be erected during 2009. The PC also secured a grant towards two new noticeboards which are now in use. Last year community grant money was secured from Cllr Ron Forrest to improve signage to Godney and the village hall. Subsequently a new Godney sign was put up near Godney Farm and the other sign by The Moorings was moved to a more appropriate position. Signs to direct people to the village hall were also erected. The Parish Council supported the Playing Field Committee in successfully gaining grant aid towards a new mower. After much persuasion Highways pollarded the willow trees between The Moorings and the Sheppey Inn. This has improved visibility as well as improving flow on the River Sheppey. The Parish Council is seeking ways of building a strong response to the proposed changes to water levels in the area. The Clerk has gained her Certificate in Local Council Administration. This will help the Parish Council towards meeting the requirements of being able to apply ‘The Power of Well-Being. Raise money through the Precept for projects which benefit the village and electors. The Parish Council is in the process of buying the K6 BT Kiosk. There has been a change of Chair. Michael Churches has taken over from P.Ryder as Chair of the Parish Council. Councillors wish to formally thank P. Ryder for his long chairmanship, of over 20 years. This is quite some record of achievement and shows great resilience in coping with the many challenges over the years. 7. Questions/motions from members of the public M. Chitty reported his disappointment that English heritage had not listed the K6 telephone kiosk. He thanked the Parish Council for its support in buying the BT Kiosk. This concluded business and the Chairman closed the meeting at 6.55pm J.Jeans Clerk to the Parish Council TOP GODNEY PARISH COUNCIL Minutes of the Meeting held at Godney Village Hall on Thursday 9th January 2009 Present: Councillors: P. Ryder in the Chair, M. Churches, M. Gooden, G. Nicholls, J. Peck, C. Steadman and D. Walton. In attendance:Mrs J. Jeans Parish Clerk. 1.Apologies: None. 2. Declaration of interests: None 3. Minutes for the Council Meeting held on 11th December 2008 The minutes of the Council Meeting held on 11th December 2008 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. 4. Matters arising for the minutes The calendar of meeting dates was amended and agreed. In order to gauge if there is sufficient interest J. Peck and C. Steadman agreed to circulate fliers to residents advertising the opportunity of attending a Driver’s course at the Village Hall. (C.S. will do the bottom half of the village and J.P. the top half). A minimum of 12 people are needed to make the free course viable. The Clerk to draft the flier. 5. Reports from County/ District Councillors/Police Report form Cllr. A. GlanvileCllr. A. Glanvile informed the meeting that MDC has a large shortfall in their budget and this will lead to staffing changes and some Classified Ads will be cut. Although the 9 month trial of cardboard and plastic re-cycling has been successful, the cost of spreading this is too much at present. Electors should be aware that the re-cycling centres such as Dulcote are obliged to take all household waste. Anyone encountering problems should let Cllr. A. Glanvile know. Cllr. A. Glanvile was made aware of the longstanding problem of a flood across the road on the way to Polsham. Highways and the Environment Agency seem to be denying responsibility. Cllr. A. Glanvile will look into this as it causing a hazard for road safety. Cllr. A . Glanvile apologised that he may not be able to make the Annual Parish Meeting due to a clash of meetings. Report from PCSO T. Richards T. Richards has a new line manager Tim Rust. He will bring Tim Rust along to the next meeting. There have been no crime incidents in Godney. Locally there have been a large number of road accidents because of the icy conditions. As already noted PCSO T. Richards has spoken to Avalon Coaches about the coaches which are using the Godney roads as short cuts. He ended his report by reminding residents to be vigilant about suspicious persons or vehicles and to report these to the Police. 6. Correspondence · Somerset SCC Somerset Highways – Road closure – B3139 Coombe Batch & Wells Road, Wedmore for 3 days from 28th January – display on notice board Somerset – Safer, Stronger Neighbourhood’s Roadshow February 2009 – flier giving details. · Mendip Community Safety Newsletter – Issue 7 Winter 2008 · Mendip Housing – newsletter. · Mendip Partnership NHS – Proposals for development of mental health Classified Ads in Mendip & Bridgwater – PC may make a response using the enclosed form or write a separate letter or by email or by attending a public meeting (2/2/09 or 12/2/09). Clerk requested to make response. · Letter and information from Lower Brue District Drainage Boards - enclosed a hard copy with Cllrs. agenda and minutes. Item on the Agenda. · Thatch – Winter 2008 – to go in Pub File · Somerset NHS – Joint strategic needs assessment published · SCC Explore Somerset – a website to promote trails and routes across Somerset-passed to Jane Peck · MDC – Mendip Highways – December 2008 information sheet – passed to M. Gooden · MDC – Parishes Information Bulletin- January 2009 Issue 72- emailed to councillors with email. Parish Forum ‘Time to Plan’- 19th January. 5.45 for 6.30pm an opportunity to give response from Godney about the Local development Framework – core strategy eg. development in Godney. · MDC – minutes form 9th December Strategic Partnership meeting. Includes: good appendix on how to develop housing in an effective manner; copies of a presentation about the Shapwick Willows project. 7. Accounts The Clerk advised the meeting that the Parish Council account stood at £1924.06. Councillors unanimously resolved to make a donation to Mendip Community Transport of £25. The charity benefits the village through the weekly community bus on Fridays. Councillors also resolved to make a donation of £100 for the use of the Village Hall. The Clerk reported that Mr S. Stephenson was willing to act as Internal Auditor for 2008-9. 8. Planning Mr & Mrs Roddick, Bottom Barn, Panborough, Wells Planning Application No. 112004/011 – proposed porch. Notification of approval. 9. Playing Field Report No report. 10. Village Hall Report The Village Hall is exploring the best way to improve the acoustics possibly by lowering the ceiling. Approval for the grant for the new windows and doors has been gained. 11. Water Level Management The Clerk had circulated a newsletter from the North Brue Drainage Board about proposed changes to the water level management to benefit local wildlife. P. Judah and M. Churches made a presentation to the meeting about these proposals. Councillors resolved that the best way forward in responding to these proposals was to consult local people. It was resolved that the Parish Council would hold a public meeting, during which a presentation could be made to the members of the public, who could also ask questions.The date agreed was Friday 20th February at 7pm in the Village Hall. Hopefully from this an Action Plan could be drafted to take forward whatever decisions were made if there is sufficient support. Representatives from other local councils: Wedmore, Meare, Mark and Burtle would also be contacted to find out what action they were taking. They may be interested in coming to the proposed public meeting. Additionally, members of the press such as: The Wells Journal, The Western Gazette and The Fosseway Magazine could be invited. The Clerk was asked to draft an A4 poster advertising the meeting, and to send out invitations to outside organisations. P. Judah will email the Clerk useful additional information and contacts. The Chair to draft a letter to the North Brue Drainage Board asking why the newsletter has not been sent to all rate payers in the area and why the consultation with farmers and ratepayers was limited to only 90. 12. BT Phonebox The Clerk reported on the insurance cover needed. At present providing the box is securely sealed and any broken glass is replaced with perspex, and decommissioning correctly carried out, current liability would be covered. Damage insurance would be extra. The Clerk also reported on the costs of adopting the phonebox. These include: the disconnection of electricity which she had been advised would cost approximately £500 or the annual electricity supply of approximately £50 (unmetered); the costs of maintenance – replacing broken windows, re-painting; the cost of securely sealing up the box. Councillors discussed the advantages and disadvantages of adopting the box. Secondhand boxes can be bought locally for approximately £500. After much discussion the Chair proposed that the item be adjourned until the next meeting. No councillor seconded this proposal. M. Churches proposed that the Parish Council do not adopt the box, and M. Gooden seconded. Councillors voted by a majority that the council do not adopt the phonebox. 13. Village Notice Boards Councillors unanimously resolved to buy two PVC notice boards for the village. One to replace the broken one outside the old Post Office and the other to go at the end of the drive to the Village Hall. The cost of each board will be £90 and is covered by the Community Grant money received from Cllr. R. Forrest. M. Churches will order these boards. 14. Rights of Way/Highway Matters It was unanimously decided that the discussion of where to site better signage for HGVs and what the signs should include, be postponed to the next full meeting in March. C. Steadman asked that M. Gooden ask Highways why a new blue sign warning HGVs that no turning area is available has been erected outside The Hawthorns, too late for it to be of any use to HGV drivers. Also, M. Gooden was asked to question why some isolated trees were not pollarded during the recent works. 15. Issues which members of the Public wish to raise None 16. Agenda items next meeting 12th March 2009. Community grant: Finalise road signage for HGV’s. This concluded business and the Chairman closed the meeting at 8.45 pm. J.Jeans Clerk to the Parish Council. Dec 2008 TOP GODNEY PARISH COUNCIL Minutes of the Meeting held at Godney Village Hall on Thurs 11th December 2008 Present: Councillors: P. Ryder in the Chair, M. Gooden, G. Nicholls, C. Steadman and D. Walton. In attendance:Mrs J. Jeans Parish Clerk. 1.Apologies: Councillors accepted J. Peck’s apologies. 2. Declaration of interests: None 3. Minutes for the Council Meeting held on 9th October 2008 The minutes of the Council Meeting held on 9th October 2008 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. 4. Matters arising for the minutes The Clerk reported to the meeting about progress with ‘adopting the phonebox’ from BT. Removal of the electrical supply could cost up to £500 to remove depending on whether the cable is over or under ground. For the present, the council needs to sign an electrical supply contract. Councillors requested that the Clerk seek advice from Allianz Cornhill on insurance cover, before signing the electricity contract. A letter and a useful leaflet called ‘living on the edge’ had been received from Darryl Parker (Flood Risk Management) in response to the Parish Council’s recent letter about river levels. Cllrs. requested that additional copies of the leaflet be ordered. The clearance of silt at Lower House Farm (S. Strachey) has been completed. 5. Reports from County/ District Councillors/Police Apologies were received from PCSO T. Richards. The Clerk reported that PCSO T. Richards had been very helpful in talking with Avalon Coaches about their use of the Godney roads as a short cut from Glastonbury to Wedmore. Avalon apparently have permission for their route from the School Transport Division at County Hall. PCSO T. Ricahrds advised that the Clerk should write a letter to School Transport to point out the unsuitability of this route. Councillors requested that the Clerk do this. 6. Correspondence o Mendip District Council § MDC – Parishes Information Bulletin November Issue 70 & December Issue 71(emailed to councillors with email) § Questionnaire on sport provision – completed by the Clerk § Mendip Get Active – Family activities and activities for over 50s § Mendip Strategic Partnership – Minutes from the meeting held on 16th September 2008 § Central Mendip Community Partnership – agenda for 21st October 2008 § Suppliers to MDC – new web based registration. Clerk to hold details. § MDC – Core Strategy for consultation – Discuss at January meeting · Somerset SCC Ø Somerset Highways – Winter management – pass to M. Gooden. Ø Council Question Time – opportunities for the public to question councillors at venues around Somerset – includes Mendip DC on 14th January at the Council Offices, Shepton Mallet Ø Christmas and New Year Recycling and Refuse collections – copy posted on notice board · SALC Ø Items of interest for Cllrs. October and December – Consultation about the Members’ and Officers’ Code of Conduct. Ø Agenda for SALC East Area meeting 1st December Ø NALC – Annual Report and Accounts 2007- 8. Ø Rural Youth Newsletter Autumn 2008 – some interesting projects around Somerset involving young people - put in Pub File. Ø The Playing Field Autumn 2008 – passed to M. Heal. · BT Phone Box – Western Power Distribution – Agreement for electricity supply · Environment Agency – response to the Parish Council’s recent letter · Glastonbury Town Council – Planning for emergencies meeting on 6th November 2008 · Western Power Distribution – feedback from their recent consultation is available on www.westernpower.co.uk/default.asp?categoryID=92 · CPRE Autumn 2008 Newsletter – interesting articles about the national spatial strategy (housing density) and Rural Post Offices – put in Pub File. · Department for Communities and Local Government- Consultation about the Code of Conduct · Thatch Autumn 2008 – Some interesting articles on funding, community projects, and Rural Post Offices – put in Pub File. · Mendip Community Newsletter – Volume 2 Issue 3 Autumn 2008 – put in Pub File. · Mendip Community Transport – news and a request for a donation · Somerset Primary Care Trust (NHS) Annual Public Report · VISTA – Voluntary Sector Training Alliance- booklet giving details of training/courses on offer – put in Pub File · Clerks & Councils Direct Issue 60 November 2008 · Glasdon catalogues for seating and rubbish bins – pass to M. Heal · Digital UK – details about the switch to Digital – Clerk to hold. 7. Accounts A grant of £1167 had been received from R.Forrest’s Community Grant’. Councillors requested that this should be an item on the January agenda. The Clerk reported that £120 had been received from MDC for the Footpath Grant. The revised scales for Clerk’s Salaries and mileage allowance for the year from 31st March 2008 had been received, and councillors unanimously agreed to an increase in the Clerk’s pay of 0.206 pence per hour. One account was presented for payment, in favour of the Clerk for her salary for five months (August to December). Cllrs. unanimously agreed to pass this account for payment. The Clerk advised the meeting that the Parish Council account stood at £2004.60. Councillors unanimously resolved to appoint Mr S. Stephenson as Internal Auditor for 2008-9. 14. To consider the financial requirements for 2008-9 and set the precept accordingly The Clerk presented a briefing paper outlining historical and future, income and expenditure. P. Ryder proposed a precept of £2600. This was seconded by D. Walton and unanimously agreed. 15. To adopt a Complaints Policy A draft policy was presented to councillors by the Clerk based on the NALC model. M. Gooden proposed that the policy was adopted. This was seconded by C. Steadman and unanimously agreed. 16. Freedom of Information Act 2000- requirement to adopt a publication scheme C. Steadman proposed that the model scheme and a completed guide to information were adopted. This was seconded by D. Walton and unanimously agreed. The scheme sets out more formally the range of information which the public may request a copy of. 17. Code of conduct The Clerk explained the changes which the Government is proposing. These extend the code to the conduct of members acting in their non-official capacity. It also proposes extending the code to officers. The Clerk will pass on councillors’ views to P. Lacey from SALC. 18. To approve the suggested meeting dates for 2009 Councillors unanimously resolved to accept the proposed calendar subject to any amendments necessary from previous hall bookings. G. Nicholls to advise the Clerk of any clashes with other hall bookings so that any changes can be agreed at the January meeting. 19. Planning · Seery’s Peat Works, Lewis Drove, Godney Planning Application No. 059984/004 – notification that the application was approved. · E J Godwin, Land at Oak’s Drove, Westhay Moor Drove Planning Application No. 106071 & 106071/001 – notification that the application was approved. · E J Godwin, Land at Oak’s Drove, Westhay Moor Drove Planning Application No. 067813/003 – notification that the application was approved. · Mr I Nutt, Land at North Chine Drove, Westhay Moor, Godney – notification that a Section 215 notice has been issued. · Simonswood Moss, Seery’s Peat Works, Lewis Drove, Godney Planning Application No. 059984/004– retention of office- notification that the application was approved. · Winrow Nurseries, Lewis Drove, Godney Planning Application No. 085770/004 – notification that the application has been withdrawn · Mrs N Binks, Fir Tree Barns, Lower Godney Planning Application No. 109695/007 – notification that the application was approved with conditions (Restriction of use to normal working hours, submit a plan for car parking and drainage and implement these). · Mr & Mrs Roddick, Bottom Barn, Panborough, Wells Planning Application No. 112004/011 – proposed porch. Councillors unanimously resolved to recommend approval. 14. Playing Field Report No report. 15. Village Hall Report There will be a Village Hall Committee meeting on 16th December. 16. Rights of Way/Highway Matters M. Gooden has reported the blocked drain near Polsham. Complaints were made about mud on the road between ‘The Willows’ and ‘Prayway House’ and these were followed up by M. Gooden. He rang the farmer concerned who then cleaned the road. Pot holes which need reporting to Highways are: the road near Terry’s nursery and the road through Godney along the river. The road is starting to dip by the old badger hole opposite the Vicarage. 17. Issues which members of the Public wish to raise None 18. Agenda items next meeting 8th January 2009. Community Grant: Decide on best deal for the new village notice-boards. Finalise road signage for HGV’s. Badger set on the footpath opposite Manor Farm Cottage. BT phone box – next steps. This concluded business and the Chairman closed the meeting at 7.50 pm. J.Jeans Clerk to the Parish Council. Dec 2008 TOP GODNEY PARISH COUNCIL Minutes of the Meeting held at Godney Village Hall on Thursday 9th October 2008 Present: Councillors: M. Gooden in the Chair, M. Churches, G. Nicholls, J. Peck, and C. Steadman. In attendance: Mrs J. Jeans Parish Clerk. 1.Apologies: P.Ryder 2. Declaration of interests: C. Steadman 3. Minutes for the Council Meeting held on 11th September2008 The minutes of the Council Meeting held on 11th September 2008 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. The minutes from 28th July 2008 were amended at the request of the Clerk to reflect the correct dates for item 3. 4. Matters arising for the minutes The Clerk reported to the meeting about the ‘adopt a phonebox’ scheme from BT. The cost was £1 but the maintenance costs were not clear. Councillors requested the Clerk to find out from MDC what these might be. Darryl Parker from Flood Risk Management had contacted the Clerk in response to the Parish Council’s recent letter about river levels. Mr Parker stated that the willows between Moorings and White Hart Farm would be pollarded by Highways in December. The higher water level was thought to be caused by a silt build up near Lower House Farm. This would be cleared after contact with the owner. M. Gooden reported that he had spoken to the NRA about the need to flail the banks and this would be done. The Clerk reported that the Driver Awareness Course being offered by Somerset will be available in February. Godney would need to recruit at least 12 people in order for this to run. Leaflets would be available. The Clerk to find a suitable date. 5. Reports from County/ District Councillors/Police PCSO T. Richards reported that there had been no major crime matters in Godney. He did report some recent burglaries in Westhay and Meare. PCSO Richards offered to give M. Gooden some timers for lighting for the use of vulnerable residents. He also offered to write a letter on behalf of the village if there was any possibility of saving the public telephone box. He asked residents to remain vigilant in reporting suspicious vehicles or persons. The number to ring to report crimes is 0845 456 7000. In an emergency obviously use 999. Residents can use PCSO Richards mobile for non urgent matters and if he is on duty he will respond (078 25175 308). 6. Correspondence · MDC MDC – Parishes Information Bulletin September 2008 Issue 68 & October 2008 Issue 69 (emailed to councillors with email) Funding advice evening on October 14th at Glastonbury Town Hall from 7.30-9.30pm. · Somerset SCC Somerset CC – Survey about ‘Devolution of Classified Ads’. Completed during the meeting. · Standards Board – Newsletter Issue 3 September 2008 · Somerset Community Safety newsletter Autumn 2008 Issue 6 7. Accounts The Clerk advised the meeting that the Parish Council account stood at £1195.03. 8. Planning Planning Application No. 109695/007 Mrs N Binks, Fir Tree Barns, lower Godney. Re-application for change of use of barns to B1 use (retrospective). C.Steadman moved to the public gallery and made representations as a member of the public. C. Steadman having declared an interest left the room and took no further part in the debate or voting thereon. Councillors unanimously resolved to recommend refusal for this application. Planning Application No. PC/059984/006/KT Seery’s Peat Works, Lewis Drove. Application for retention of office accommodation (retrospective) for a period of 5 years. Councillors unanimously resolved to recommend approval. Planning Application No. 085770/004 Winrow Nurseries, Lewis Drove. Retrospective application to retain a mobile home for accommodation. Councillors unanimously resolved to recommend approval. 9. Playing Field Report M. Heal reported that the Trustees were: M. Heal, S. Grist, J. Merrett, P & S Sander Jackson, J. Bartlett and M. Shepherd. M. Heal will look at the original trust deed and constitution to find out if the Parish Council has any responsibilities for the Playing Field. M. Heal explained that safety measures for those using the mower had been made clear and were in the Playing Field Minutes. When the new mower arrives, users will need to adhere to a code of practice or the insurance will be compromised. 10. Village Hall Report The double glazing has been ordered. Volunteer painting will be undertaken shortly. And the acoustics will be improved too. A Village Hall Committee meeting is coming up soon. 11. Rights of Way/Highway Matters M. Gooden to report the blocked drain near Polsham. J. Peck is waiting to hear about the footpath grant. 12. Community Grant – ideas for projects The Clerk reported that Jeff Bunting was available to meet with a group of councillors to discuss the HGV road signs. The 23rd October was decided upon. The Clerk to contact Jeff Bunting and confirm the time, date and venue. M. Churches reported that the cost of two new notice boards for the Parish Council would be £90 each for a 90cm square board. 13. Issues which members of the Public wish to raise None 14. Agenda items next meeting 11th December. None This concluded business and the Chairman closed the meeting at 8.45 pm. J.Jeans Clerk to the Parish Council. Oct 2008 TOP GODNEY PARISH COUNCIL Minutes of the Meeting held at Godney Village Hall on Thurs 11th September 2008 Mendip District Council MDC – Parishes Information Bulletin August 2008 Issue 67 (emailed to councillors with email) Your Mendip – 5 copies · Somerset SCC Somerset Highways – Road Closure Lewis Drove (Bridge works) 4 months from 26th August SALC Items of interest for Cllrs – Comment about Government’s White Paper called ‘Communities in control’ SALC seems to suggest that this is a damp squib and isn’t really giving local communities any stronger say. Events arranged for 3rd & 4th September re. Quality Councils cancelled because of delay by Government in legislation. Rural Youth Newsletter Summer 2008 – some interesting projects around Somerset involving young people. Government Office of the South West proposed changes to the Regional Spatial Strategy for the South West. Invitation to respond to these proposals. CD enclosed of the proposals. No hard copy enclosed or website address to view them. Appeal for a donation from Victim Support Somerset Cllrs resolved not to make a donation this time. Somerset Public Transport Map – to go in Pub File Glasdon catalogues for seating and rubbish bins – pass to M. Heal. Late Correspondence SALC BT callbox Do we want to keep the box? Cllrs asked the Clerk to investigate what adopting the box entailed. AGM Agenda and minutes from June meeting. Somerset Local Transport Plan 2006-11 Somerset Road Safety Partnership – Driver awareness courses. The Clerk to inquire how the Partnership would advertise the event to ensure we had enough people. The Playing Field – Summer 2008 to be passed to M. Heal Police Community Policing awards Western Power Distribution Reply to recent letter MDC Housing Strategy Event Annual Review Mendip Community Newsletter – to go in Pub File Clerks and Councils Direct Issue 59 September 2008 Email Linda Hull re. publication ‘Enjoying the Avalon marshes and its villages’. Plus request for donation of £100. Cllrs resolved not to make a donation this time. which they felt would be more appropriate from local businesses. 7. Accounts The Clerk advised the meeting that the Parish Council account stood at £1253.78. The external audit has been approved by Moore Stephens. One account was presented for payment in favour of Moore Stephens for £58.75. Councillors unanimously resolved to pass this account for payment. 8. Planning Planning Application No. 120552/000 Mr M Kingdom, Environment Agency. Alterations and repairs including replacement of railings to Lewis Drove Bridge. Councillors unanimously resolved to recommend the decision was left to the Planning Officer following consultation processes. The Clerk and C. Steadman reported that they had received notification from MDC that Mrs N Binks had withdrawn the retrospective planning application No 109695/006. 9. Playing Field Report A grassroots grant has been applied for by the Playing Field committee to buy a new mower. Cllrs noted that at present the current mower is still not always put away and that children have been seen riding on it when in use. Cllrs requested that the Clerk write a letter to M. Heal to express their deep concern regarding health and safety. M. Heal to be invited urgently to attend the October meeting (or other representative) so that a safety protocol can be determined. 10. Village Hall Report A £1000 grant has been received which is to be used for double glazing of doors and windows. The committee has decided to use volunteer help for redecorating. 11. Rights of Way/Highway Matters M. Gooden has reported to Highways all the potholes in the following areas: Godney Drove, Tripps Drove and the road outside High Beech Bungalow. Cllrs noted that repairs had been carried out but were of poor quality and several were already breaking up. The willows overhanging the river between Moorings and White Hart Farm (K. King) have been reported and assurance given that they will be dealt with. M. Churches gave J. Peck a contact for footpath clearance so the grant can be processed. M. Churches will replace the gate post from the footpath to the Church, and S. Petherbridge will replace the sign. 12. Community Grant – ideas for projects The Clerk reported that she had been redirected to Jeff Bunting concerning road signs for HGVs. She had emailed J. Bunting but had received no response. She would chase this up. M. Churches to find out the cost of two new notice boards for the Parish Council, one to replace board outside the old Post Office and one for the Village Hall. Information needs to be ready for the October 9th meeting so that the grant request(s) can be sent to Cllr R. Forrest. 13. Issues which members of the Public wish to raise Several parishioners had asked M. Churches to raise their concerns about the high level of the River Sheppy during the summer. M. Churches had contacted the Environment Agency who advised that the boards had been out. The Clerk to write a letter to J. Rowlands expressing concerns and requesting that the river is properly dredged including some areas which have not had any work done for many years. 14. Agenda items next meeting 9th October. Finalise ideas for the Community Grant. M. Heal – Playing Field safety This concluded business and the Chairman closed the meeting at 8.10 pm. J.Jeans Clerk to the Parish Council. Sept 2008 TOP