Present:
Councillors: M. Churches in the Chair, M. Gooden, P. Judah, J. Peck and C. Steadman.
In attendance:
Mrs J. Jeans Parish Clerk.

• Election of Chair

M.Gooden took the Chair. It was proposed by J. Peck and seconded by P. Judah and unanimously carried that M. Churches be re-elected as Chair for the ensuing year.

• Election of Vice Chair

M. Churches took the Chair. It was proposed by J. Peck and seconded by C. Steadman and unanimously carried that M. Gooden be re-elected as Vice Chair for the ensuing year.

• Election of Councillors to serve as Parish contacts on outside bodies

It was resolved that C. Steadman remain the contact for the Village Hall and Footpaths. Additionally, that J. Peck would share Highways with M. Gooden. P. Judah would be contact for water level management. There was no-one who could act as contact for the Playing Field.

• Apologies: G. Nicholls which were accepted.

• Declaration of interests: None.

• Minutes of the Parish Council meeting held on 8th April 2010

The minutes of the Council Meeting held on 8th April 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

• Matters arising from these minutes

None.

• Reports from County/District Councillors/Police

Apologies had been received from PCSO Tim Richards.

• Correspondence
• Mendip District Council  (MDC)
• Grounds Maintenance Services- consultation about new contract from November 2011
• SCC
• Management of public rights of way – New organisation and invitation to Parish Path Liaison Officers to attend session about the new arrangements.
• Bus timetable - Issue 41
• Society of Local Council Clerks- Annual Conference
• South Western Ambulance Service – information bulletin – Spring 2010 – Edition 11
• Somerset’s Community Safety Newsletter - Spring 2010 – Issue 11
• Western Power Distribution – Receipt for £370 for disconnection of electrical supply to the BT kiosk
• Police Newsletter April 2010 Issue 3.

• Insurance renewal

The clerk had made enquiries about other companies offering insurance to parish councils. M. Churches proposed and J. Peck seconded and it was unanimously carried that the Clerk would seek a quote from Came & co. Further that the decision of which company to insure with would be delegated. If the quote was less than Allianz and offered at least the same cover the Parish Council would insure with them.

• Accounts

The Clerk reported that the balance stood at £1185.75. One account was presented for payment in favour of Mr S. Stephenson for carrying out the Internal Audit. Councillors unanimously resolved to pass this for payment. Councillors also unanimously resolved to join the Community Council for Somerset once again.

• To consider planning applications/matters received from the District Council since the last meeting

Planning Application No. 2009/1946. Mrs S. Strachey, Lower Godney House. Erection of dwelling – amendment to approved scheme. Notification of approval.

• Playing Field reports

M. shepherd reported that the committee were hoping to be able to get the wood from the clearance work at Westhay Reserve and have this chipped. This would enable the work which was started in mulching the shrub bed to be completed.

• Village Hall reports

The Short Mat Bowls Club has closed because of lack of members. In future the agenda for committee meetings will be posted on the village noticeboards.

• Rights of way/ Highway matters

M. Churches and C. Steadman had met with Derek Davies from Highways. They had toured round the local roads identifying where there were pot holes. These have been marked and should be repaired soon. Councillors commented on the poor quality of repairs which then need re-doing again, wasting further money. The Clerk was requested to write to Cllr. R. Forrest that repairs and the recent filling of holes at the sides of the roads with planings were poor quality. Repairs to the road by the vicarage (badger hole) will be tackled shortly.
C. Steadman will be attending a meeting in Mark on 7th May. This is about the new arrangements for maintaining footpaths. J. Peck advised the meeting that A. Deeley still had the gloves, secateurs and loppers given to the Parish Council by S. Petherbridge. C. Steadman will ask A. Deeley if these could be signed over to her as current Parish Paths representative.

• Councillor vacancy

The vacancy has been advertised and if there is no request for an election a councilor could be co-opted at the next meeting. P. Judah raised the issue of the cost of an election for a councilor (£6-800) and how this was a heavy burden for small parish councils to bear. Next year will see a full election and is likely to cost well over £1000.
G. Nicholls had sent the Parish Council a letter resigning with effect from 6th May. The Clerk was requested to write a letter expressing the thanks of the Parish Council for his hard work over the last few years. This will lead to another vacancy being advertised and the possibility of finding another elector willing to be co-opted for a year.

• BT Kiosk

M. Shepherd on behalf of the Playing Field Committee has agreed to take over responsibility for maintaining the kiosk. The Clerk will inform M. Shepherd if the Parish Council’s insurance will cover the kiosk or not. M. Shepherd agreed to extend the size of the notice board so that there was sufficient space for parish notices.

• The future of the Sheppey Inn

No updates at the moment. No buyers are interested at present.

• Water Level Management

P. Judah will invite P. Brewin and A. Dowden to the August meeting to explain the works which are being carried out as part of raising the water levels on Tealham and Tadham Moors.

•  The Power of Well-Being

P. Judah proposed and C. Steadman seconded and it was unanimously carried that the engagement and communication strategy which had been circulated prior to the meeting was adopted. P.Judah proposed, C. Steadman seconded and the resolution was unanimously carried that,
‘RESOLVED that this council now affirms that the 4 prescribed conditions for the use of the power of well-being set out in SI No:3095 are now satisfied’.

• Issues which members of the public wish to raise   

None.

Agenda items for the next meeting – June 10th 2010
As above but not items 10 or 20.
This concluded business and the Chair closed the meeting at 8pm.

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

J. Jeans Clerk to the Parish Council May 2010

Present:
Councillors: M. Churches in the Chair, P. Judah, G. Nicholls and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

• Apologies: Apologies from J.Peck  were accepted.

• Declaration of interests: None

• Minutes of the Parish Council meeting held on 11th March 2010

The minutes of the Council Meeting held on 11th March 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

• Matters arising from these minutes

BT Kiosk- Clerk explained that the remittance for removing the electrical supply had to be sent with the confirmation to Western Power before work would be completed.

• Reports from County/District Councillors/Police

County Councillor’s Report
PCSO T. Richards gave a brief report. Residents are asked to look out for a white van registration number VN 05 OCY. It has been seen in suspicious circumstances and may be involved in scrap metal theft and burglaries. Any sighting please ring 0845 456 7000.
There have been several thefts of metal farm gates in the Butleigh area.
Recently a peat lorry caused a road blockage by going into the ditch on the Wedmore – Westhay road. This resulted in traffic being re-directed onto Westhay Moor Drove.
M. Churches asked PCSO Richards if in future local police could be consulted in deciding the diversions so that suitable routes or one way systems could be used.  He cited the recent gridlock on the Godney - Glastonbury road because all traffic was diverted through Godney after an accident on the Wells – Glastonbury road.
P.Judah raised the issue of fly tipping. PCSO Richards agreed that this is an ongoing problem. It is not helped by the restrictions at the recycling centres which encourage people to dump unwanted materials.

• Correspondence
• Mendip District Council  (MDC)
• Parishes Information Bulletin - No. 87 April 2010
• SALC – Sample policy- statement of intent (Parish Council must draft & approve as final step for Quality Parish Council Status)
• Moore Stephens – External Audit papers
• The Community Council for Somerset – subscription request
• Thatch  - Winter/ Spring Issue 2010
• Digital Switchover poster- on Village hall notice board
• Letter of thanks from A. & J.  Deeley

• Accounts

The Clerk reported that the balance as at 31st March 2010 was £1926.83. One account was presented for payment in favour of the Clerk for her salary and expenses. Councillors unanimously resolved to pass this for payment. Councillors reviewed financial procedures and no changes were made. A mid year reconciliation will be undertaken as in 2009-10.

• To approve the accounts

Councillors unanimously approved the accounts which had been circulated previously. The Annual Return was also unanimously approved.

• To consider planning applications/matters received from the District Council since the last meeting

None

• Playing Field reports

No report.

• Village Hall reports

No report.

• Rights of way/ Highway matters

M. Church advised that Sheila Petherbridge is being made redundant and Claire Haskins would become our local Rights of Way contact at MDC.
M. Churches will arrange an on site visit from Neil Corp to look at highways issues- potholes and HGV signage.

• Parish Councillor Vacancy

A casual vacancy has been declared arising from the resignation of P.Ryder after many years on the Parish Council. M. Churches asked the Clerk to write a letter expressing thanks for P. Ryder’s longstanding service to the council and the village. The Clerk was requested to put up notices advertising the vacancy.

• Water Level Management

No reports or updates at present.

• The future of the Sheppey Inn

Fiann O’Hagan gave an update about the Sheppey Inn. The Estate Agents have advised that the Sheppey is unlikely to go up for auction. This takes time pressure off attempts to try and ensure that the Sheppey remains a pub. A local person is interested in buying the Sheppey and running it as a pub. Failing this, a group of residents is actively seeking support for buying the Sheppey through forming an Industrial Providence Society. A public meeting will be arranged in the Village Hall to encourage more people to support the venture.
Fiann O’Hagan queried if the Village Hall could be licensed for one off special events. C. Steadman advised Fiann O’Hagan to attend the next Village Hall Committee meeting so that this could be discussed further.

•  The BT Kiosk

Councillors resolved to invite M. Shepherd, M. Chitty and P. Ryder to the next Parish Council meeting to discuss the handover of responsibility for looking after the kiosk. This was agreed at the extraordinary meeting of the 21st February 2009 when the Parish Council resolved to adopt the kiosk and pay for the electrical supply to be removed before handing it over to a committee to look after.

•  The Power of Well-Being

The Clerk was requested to re-draft the model statement of intent which Peter Lacey had sent. This will be considered at the next meeting.

• Issues which members of the public wish to raise

None.

• Agenda items for the next meeting – Wednesday May 5th

BT kiosk.
The future of the Sheppey Inn
Power of Well-being
Standing Orders.

This concluded business and the Chair closed the meeting at 7.40pm.

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . .   Date . . . . . . . . . .

J. Jeans Clerk to the Parish Council 13th April 2010

Present:
Councillors: M. Churches in the Chair, M. Gooden, P. Judah and C. Steadman.

In attendance:

Mrs J. Jeans Parish Clerk.

1.      Apologies: Apologies from G. Nicholls were accepted.

2.      Declaration of interests: None

 3.      Minutes of the Parish Council meeting held on 7^th January 2010
The minutes of the Council Meeting held on 7^th January 2010 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

4.      Matters arising from these minutes
BT Kiosk- M. Gooden proposed and Phoebe Judah seconded and it was unanimously resolved to pay £370 to Western Power Distribution to disconnect the electrical supply to the kiosk.

5.      Reports from County/District Councillors/Police
County Councillor’s Report
Cllrs. Glanvile and Forrest gave reports during the Annual Parish Meeting. Apologies were received from PCSO T. Richards.

6.      Correspondence

·        Mendip District Council  (MDC)

Ø       Parishes Information Bulletin - No. 85 February & No. 86 March 2010 emailed to councillors.

Ø       Central Mendip Community Partnership Agenda 16^th February 2010 & minutes December 15^th 2009 & Mendip Strategic Partnership minutes from meeting on 8^Th December 2009. (Gypsy & Traveller sites- loan plan to encourage gypsies & travellers to buy their own sites using a loan. Housing plans for Mendip)

·      MDC- Changes to amenity grass cutting to save costs.

·      MDC – Notification that Somerset County Council will take over maintenance of Public Rights of Way from 31^st March.

·      MDC- Highways. Notification of closure of Daggs Lane and Westhay Moor Drove.

·      SALC – January 2010 Points of interest for Councillors and Clerks.

o        Training events

o        Agenda for SALC meeting 1^st March 2010

o        SALC affiliation fee 2010 (£48.47)

·      Somerset Co-operative Services – organisation offering advice on community enterprises

·      Clerks & Councils Direct Issue 67 January 2010

·      Clerks & Councils Direct list of suppliers

·      Certificates for councillors for completed training in the Power of Well-Being – well done!!

·      St Margaret’s Hospice – request for a donation

·      Mendip Community Transport – thanks for Godney PC’s donation

·      Mendip CAB - thanks for Godney PC’s donation

·      Somerset Victim Support – request for a donation

·      Somerset Rail Guide and separate bus timetable.

·      EDF energy – letter about changing contracts for BT kiosk

·      Western Power Distribution- quote for removing electrical supply to kiosk.

·      Somerset Moors LARC – booklet explaining possible grant funding available for sustainable developments – passed to G. De Vries to explore if grant funding might be available for the Sheppey Inn.

·      Letter of resignation received during the Parish Council meeting from P. Ryder.

7.      Accounts
Councillors unanimously resolved to pay the £48.47 SALC affiliation fee. The current balance is £1975.30.

8.      To consider planning applications/matters received from the District Council since the last meeting
Notification of approval for Planning application No. 2009/1960. Mr Christopher Donoghue, River Cottage, Upper Godney. Single storey gable end extension – amendment to previously approved application.

9.      The future of the Sheppey Inn
G. De Vries updated the meeting on the current developments. The Sheppey Inn will be put up for sale or auction. A group has been formed to try and find ways of ensuring that the village does not lose its pub. A meeting will be held on Sunday 14^th March to decide next steps.

10.  Playing Field reports
No report.

11.  Village Hall reports
The recent Barn Dance made no profit but was a very enjoyable evening. There are no grants available this year. The hall needs re-decorating and eventually some better heating needs to be installed.

12.  Water Level Management
No reports or updates at present.

13.  Rights of way/ Highway matters
M. Church advised the Clerk that spike fixings for verge posts were available from Woollens. The Clerk to investigate the costs of these fixings.

A. Glanvile advised the meeting that grit bins were available and would cost about £25. Highways would then fill these up during the winter season.

R. Forrest sought feedback on how effectively pot holes were filled. Councillors advised R. Forrest that response was often slow for local roads. Workmanship is often poor and within a week or so the pot hole reappears.

M. Churches advised A. Glanvile and R. Forrest that someone had used a bucket fronted vehicle to clear the roads around Godney during the snow. This had a very negative effect compressing the snow into ice. M. Churches requested that Highways find out who this was and ensure that they are not used again.

C. Steadman informed the meeting that Somerset County Council would be taking over responsibility for Rights of Way. A. Glanvile advised that Sheila Petherbridge and Claire Haskins would remain our local officers for the present. No information has been received about the footpath grant as yet.

14.  Issues which members of the public wish to raise

None.

15.  Agenda items for the next meeting – April 8th
Accounts.
BT kiosk.
Power of Well-being.

This concluded business and the Chair closed the meeting at 8.30pm.

 Note: M. Gooden left the meeting at 8pm.

J. Jeans Clerk to the Parish Council 26^th March 2010

Present:

Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, J. Peck, P. Ryder and C. Steadman.

In attendance:
Mrs J. Jeans Parish Clerk.

1.      Apologies: None.

2.      Declaration of interests: None 

3.      Minutes of the Parish Council meeting held on 10^th December 2009
The minutes of the Council Meeting held on 10^th December 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

4.      Matters arising from these minutes
The Clerk passed round a draft response to the Somerset County Council survey of the transport priorities for each parish council. Councillors approved the response.
There was no update from P.Judah about the Peat Extraction consultation.

5.      Reports from County/District Councillors/Police

County Councillor’s Report
No reports.
Apologies were received from PCSO T. Richards.

6.      Correspondence

·        Mendip District Council

Ø       Parishes Information Bulletin - No. 83-84 December 2009 & January 2010.

Ø       Central community Partnership Agenda 15^th December 2009 & minutes October 20^th 2009.

·      Mendip Community Newsletter Volume 3 Issue 3 Autumn 2009.

·      Flourish Homes – newsletter December 2009.

7.      Accounts
The Clerk reported that the new salary rate for Clerks had increased by £0.086 an hour which would amount to about £12 over the year. The Clerk had carried out a bank reconciliation, which M. Churches signed. The current balance is £1966.30.

8.      To consider planning applications/matters received from the District Council since the last meeting

Mrs S Strachey, Lower Godney House, Lower Godney. Planning application No. 2009/1946. Erection of dwelling – amendment to approved scheme. Councillors unanimously resolved to recommend approval.

Mr Christopher Donoghue, River Cottage, Upper Godney. Planning application No. 2009/1960. Single storey gable end extension – amendment to previously approved application. Councillors unanimously resolved to recommend approval.

9.      The future of the Sheppey Inn
An update concluded that the Sheppey Inn was now closed. Various third parties have expressed interest in buying or managing the Sheppey Inn and responses to these are being sought.

10.  Playing Field reports
P.Ryder reported that the shrub beds had been mulched with wood chippings

11.  Village Hall reports
The ceiling work is underway.

12.  Electrical supply to the Kiosk
The Clerk reported that the EDF energy quote for the electrical supply to the  kiosk was £279 a year. Councillors agreed that the increase in cost was prohibitive. P.Ryder proposed, M. Gooden seconded and it was unanimously resolved that Western Power be asked to remove the supply from the kiosk. Those looking after the kiosk would install a solar powered light.

13.  Water Level Management
No update.

14.  Rights of way/ Highway matters
Highways – M. Churches met with Martin Richardson from Highways about the HGV signage. The original signage is not now available. No signs with writing on are permitted. HGV signs using the lorry symbol and a red diagonal slash are not allowed in rural areas. At present there seems to be little the Parish Council can do, but this matter will be kept under review.

M. Churches and the Clerk had rung Highways to request grit. They had managed to collect some 20 kilogram bags of salted grit from the Highways Deport in Glastonbury. Supplies were limited as Highways ran out. Grit was spread on the worst corners and areas in the village by M. Churches and Mr & Mrs Jeans. The Clerk was requested to write to Highways requesting grit/salt supplies were delivered to key points in the village.

Pot holes were reported in the following places: just to the West near The Moorings (S. Fowler), outside The Hawthorns (J. Binns), the recently repaired pot hole in Tilley’s Drove has disintegrated, a pothole has developed at the edge of the road opposite Preyway Cottage (P.Ryder) and the passing place just before the last bridge on the Godney road to Glastonbury has several large potholes.

The Clerk to order 20 reflective posts to install to mark the passing places as a trial.

15.  Issues which members of the public wish to raise
None.

16.  Agenda items for the next meeting – March 11th  2010 Annual Parish Meeting

All items as above.

This concluded business and the Chair closed the meeting at 7.39pm.

J. Jeans Clerk to the Parish Council 8^th January 2010

Present: Councillors: M. Gooden in the Chair, G. Nicholls, P. Ryder and P. Judah
In attendance: Mrs J. Jeans Parish Clerk.

1.      Apologies: M. Churches attending the Parish Forum. J. Peck & C. Steadman
Declaration of interests: None

2.      Minutes of the Parish Council meeting held on 3rd September 2009
The minutes of the Council Meeting held on 3^rd September 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

3.      Matters arising from these minutes
Implications for property insurance of raised water levels. Phoebe Judah had contacted Tom Stearn of the NFU and property insurance is not affected by the proposed changes to managing water levels. The wording on page 11 of 'Home and Lifestyle Insurance' under what is not insured 'damage caused by a rise in the water table' is not specific to this area it has been altered this year by the NFU nationally.  They are well aware of the huge changes in water management etc - and follow it closely. Water 'on the surface' is considered flooding whether or not it has been initially caused by water levels having been maintained at an increased height.

4.      Reports from County/District Councillors/Police

County Councillor’s Report

Apologies received from PCSO T. Richards. No reports.

5.      Correspondence

·        Mendip District Council

Ø       Parishes Information Bulletin No. 80 September

·        Somerset County Council – Request for copy of Godney’s community plan- transport issues.

§        SALC –

Ø       New pay scales for Clerks from 1^st April 2009 – one copy to be passed to M. churches.

·        Somerset and Avon Police – community police awards – requests for nominations

·        Somerset’s Community Newsletter – Vol. 3 Issue 2. Summer 2009.

·        HM Revenue & Customs – remittance advice re. VAT claim

·        Mendip Housing- Annual Report

·        Mendip Community Transport – request for a donation

·        Wells & Mendip Museum – request for a donation

·        Somerset Victim Support – request for a donation

·        Mid- Somerset Peace Group – offer to take part in a peace in a symbolic planting of a Cherry Tree

·        Timberline catalogue – passed to M. Shepherd.

6.      Accounts
Councillors unanimously resolved to pay the one account for £57.50 that was presented for payment in favour of Moore Stephens for carrying out the external audit. The Clerk also informed the meeting that M. Churches and M. Gooden had signed a cheque in favour of SALC to cover the training costs of 6 councillors in the Power of Well-Being. The Clerk reported that the current balance was £2838.17.

7.      To consider planning applications/matters received from the District Council since the last meeting

The Clerk shared responses from Mendip District Council about possible planning breaches. Mendip District Council will be investigating both possible breaches.

Notification of the granting of an agricultural determination for alterations to an existing agricultural building at Godney Farm, Mr & Mrs M. Churches. Planning No. 2009/1263.

Councillors discussed finding out the intentions of Mr & Mrs R. Andrews about the cladding of the new bridge at Willow Bridge Farm. P. Ryder to make enquiries.

8.      Playing Field reports
M. Shepherd reported that recent events had succeeded in raising £900. The problems with the mower which had been caused by the service company have been resolved. Cllr. R. Forrest has visited the Playing Field to see where the matting is needed for the play area. Grant aid is being sought.

9.      Village Hall reports
No report.

10.  Water Level Management
The Clerk had circulated an article from the Central Somerset Gazette about the potential flood risks. Glastonbury Emergency Planning had raised concerns about the weak millstream wall near Cold Harbour Bridge where the River Brue meets the mill stream. The Upper Brue Drainage Board reported that they had raised their concerns with the Environment Agency (EA) and spoken with David Heathcote-Amory MP. However, the EA denied there was any imminent risk and that works were scheduled for 2010-11. D. Heathcote-Amory MP suggested that it was agricultural land around Godney and Sharpham which was most at risk.

P.Judah reported that she had attended various meetings including the national conference for Internal Drainage Boards. A local meeting which P. Judah had attended suggested that the raised water level scheme was being pushed forward swiftly. The Upper and Lower Brue Drainage Boards (IDB), Natural England and the Environment Agency were all about to sign the agreement. Nick Stephens will be the IDB controller of both the Upper and Lower Brue. It was suggested that there was a 6% increased risk of flooding. P. Judah asked 3 questions: a) Were there dates for de-silting the North Drain- a high necessity in P. Judah’s opinion. b) Concerns about the re-surfacing of droves to allow the EA access to the new tilting weirs- possibility that this would lead to easier access for 4X4s and motorbikes, as well as damaging the habitat of the droves, c) As peat extraction leads to large holes being left, shouldn’t these be used for flood catchment rather than selling off to the RSBP and others.

P. Judah was told that de-silting of the North Drain was planned but the extent   was not clear.

Barry Paine from the EA wished to hold a public meeting in Godney Village Hall on 12^th November 6-9pm. (This is now confirmed)
The Clerk to alert both the Godney residents on the water level group and the local parish councils’ group. The Clerk was requested to write to David Heathcote- Amory MP about the above matters and to invite him to the meeting.

11.  Rights of way/ Highway matters
Highways – Install reflective posts to encourage motorists to use passing places and prevent verge erosion. The Clerk reported that the cost of simple reflective posts ranged from £16 upwards. A final decision on the posts would be made at the November meeting.

12.  Issues which members of the public wish to raise
Recent flushing of water mains in Godney. M. Shepherd reported that several families had suffered stomach upsets after the day and half flushing recently carried out by Bristol/ Wessex water. M. Shepherd had reported the stomach upsets to Bristol/Wessex Water and the water was tested after the flushing was completed, but no problem found. No warning was received from Bristol/ Wessex Water and households were not informed when it became apparent that water should not be used for drinking. The engineer offered bottled water until this ran out to residents who came and saw him. The Clerk was asked to write a letter to Bristol/Wessex water about the Parish council’s concerns over this matter.

13.  Agenda items for the next meeting – December 10th   2009
Highways – resolution about the reflective posts, Calendar- Clerk to draft an outline meeting calendar for next year. Power of Well-Being- next steps.

14.   This concluded business and the Chair closed the meeting at 8.14pm.

J. Jeans Clerk to the Parish Council 22^nd September 2009

Present:  Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, P.Ryder and C. Steadman.
 In attendance:  Mrs J. Jeans Parish Clerk.

1.      Apologies: J.Peck.

2.      Declaration of interests: None

3.      Minutes of the Parish Council meeting held on 6^th August 2009
The minutes of the Council Meeting held on 6^th August 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

4.      Matters arising from these minutes
The Chair welcomed P. Judah as a newly appointed councillor.

BT Kiosk – The Clerk informed the meeting that BT had confirmed by email that the Parish Council now owned the kiosk. M. Shepherd will put up a notice board in the kiosk on which Parish Council notices and other items of interest can be displayed.

5.      Reports from County/District Councillors/Police

County Councillor’s Report
No reports.

6.      Correspondence

·        Mendip District Council

Ø       Parishes Information Bulletin No. 79 August

Ø       Parish Forum – 8^th October 2009 at 6.30pm Council Chamber, MDC. Agenda- a discussion about the accommodation for gypsies and travellers. M.Churches to attend.

Ø       Your Mendip Summer 2009 Publication. Useful pull out of each councillor’s portfolio & MDC Corporate Plan.

·        Somerset County Council – Recruitment campaign for school governors

§        SALC –

Ø       Training events including dates for councillors training in the Power of Well-Being. Wednesday 7^th October at 7.30pm North Cadbury Village Hall BA22 7DW or 12^th October at 7.30pm Burnham-on-Sea & Highbridge TC Chamber TA81LE.  Councillors to inform the Clerk which meeting they will attend so that the booking form can be sent off. Councillors resolved unanimously that the Parish Council would meet the cost of the training session.

Ø       AGM Agenda 26^th September

Ø       Annual Report & Accounts

Ø       Minutes from  the meeting held on 15^th June 2009

Ø       Summary of consultation papers issued by Dept. for Communities and Local Government – July 2009. Copies of this to be passed to each member.

·        Somerset and Avon Police – flier warning of possible thefts from Churches.

·        Western Power Distribution – Certificate of supply for kiosk.

·        BT - Email re. kiosk -  confirming that the sale of the kiosk to the PC is now complete.

·        Somerset’s Community Safety Newsletter – Summer 2009 Issue 9.

·        Moore Stephen’s – completion of the External Audit and invoice.

·        The Playing Field Summer 2009 – to pass to M. Shepherd.

·        Glasdon catalogue – passed to M.Shepherd

·        Clerk’s & Councils Direct September 2009 Issue 65 – the Clerk has retained the article on the new Freedom of Information Act.

·        Email from D. Ball – re. changes to insurance coverage of a rise in water level. (Discussed under item 11)

·        Community  Council for Somerset:

Ø       Review of 2008-9

Ø       AGM Agenda 15^th September Burtle Village Hall

Ø       Thatch Summer 2009 – interesting article about Mells community PO and shop.

7.      Accounts
The Clerk reported that Moore Stephens had completed the External Audit. The claim for a VAT refund of £46.58 had been submitted. Councillors unanimously resolved to pay the one account for £15 that was presented for payment in favour of the Clerk for her training module with SALC for the Power of Well-Being. The Clerk reported that the current balance was £2949.09.

8.      To consider planning applications/matters received from the District Council since the last meeting
Notification of approval - Planning Application 2009/0999 Mrs S. Strachey, Lower Godney House. Certificate of lawfulness relating to commencement of material operations of planning permission to erect dwelling house on land at above address.

Notification of approval- Planning Application No 2009/0774 Winrow Nurseries, Lewis Drove, Godney. Erection of temporary mobile home for staff accommodation.

Planning Application No 2009/1211 Mr Lockley, 3 Barrow House Farm, Bleadney – listed building consent. Councillors unanimously resolved to recommend approval for this planning permission.

Clerk was requested to write letters to MDC concerning possible ongoing planning breaches at Land East of High Beech Bungalow and Bartletts Farm, Godney Road.  

Mr T. Millard told the meeting that the mobile home at Double Gate Farm will shortly be removed. 

9.      Playing Field reports
M. Shepherd reported that R. Forrest will be visiting the Playing Field to see where the matting is needed for the play area. Quotes are being sought for the matting and an application would be made for grant funding. Councillors indicated their willingness to support the application.  

The mower which is still under warranty has needed some repairs.

10.  Village Hall reports
C. Steadman reported that Mendip District Council had agreed to grant the costs for work to lower the ceiling in the Village Hall.

11.  Water Level Management
The Clerk had circulated an email from D.Ball concerning a change in their domestic insurance coverage. The NFU Mutual would continue to cover flood damage but not damage caused by a rise in water level. P. Judah will speak to Tom Stearne NFU local representative about this change and try and find out why it has come about. The Clerk was requested to email Godney residents who came to the water level meeting in March and the Parish Council Group who came to the June meeting to find out if anyone had found a similar change to their insurance. The next Parish Council meeting would then review the situation and decide the next steps.

P.Judah reported that she had attended various meetings including a flood and water management workshop. There were implications for everyone regarding costs of preparing planning applications and dealing with water run off and sewerage. Pressure needed to be maintained with the Internal Drainage Boards and the Environment Agency to de-silt the North and South Drains.

P.Judah would be attending the national conference for Internal Drainage Boards.

12.  Rights of way/ Highway matters
Highways – G. Nicholls and the Clerk reported on the meeting with Derek Davies. D. Davies would take action on the points raised, including sharp bends with poor visibility, the dip in the road surface on Tilley’s Drove, and the badger damage near the Old Vicarage. The Parish Council would explore the possibility of installing simple reflective posts to encourage motorists to use passing places and prevent verge erosion.
Footpaths - C. Steadman reported that  a new footbridge had now been installed on the footpath behind Mr & Mrs Millard’s poultry houses. The footpath sign needs re-instating on the North end of this path.

13.  Issues which members of the public wish to raise
None.

14.  Agenda items for the next meeting – October 8th   2009
None. M. Churches tendered his apologies for this meeting as he would be attending the Parish Forum.
This concluded business and the Chair closed the meeting at 7.45pm.

J. Jeans Clerk to the Parish Council 11^th September 2009

Present:  Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, J. Peck and C. Steadman.
In attendance:  Mrs J. Jeans Parish Clerk.

1.      Apologies: None.

2.      Declaration of interests: None

Minutes of the Parish Council meeting held on 11^th June 2009 and the extra ordinary meeting of the 23^rd July 2009
The minutes of the Council Meeting held on 11^th June 2009 and the extra ordinary meeting on 23^rd July 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of those meetings.

3.      Matters arising from these minutes
BT Kiosk – The Clerk informed the meeting that an annual contract for the supply of electricity had been made with EDF energy. The telephone had been removed from the kiosk, though no response had been made by BT to the Clerk’s emails. Councillors unanimously resolved to wait until nearer the end of the current contract (July 2010) before requesting Western Power to remove the electrical supply after which time the management of the kiosk would be handed over to a Sub Committee.

4.      Reports from County/District Councillors/Police

County Councillor’s Report
Councillor R. Forrest agreed that he would attend meetings when his presence would be useful. The clerk will let him know by email beforehand. Councillors particularly requested his support when important issues to do with Highways, Rights of Way, and water level management are on the agenda. Also they would appreciate information on available sources for grant funding.

R. Forrest informed councillors that the bids for projects for the community budget must be received by 31^st October 2009. R. Forrest will then select which applications are successful.

R. Forrest informed the meeting of the current state of County finances and how these are funded. Cuts to the road maintenance budget have been re-instated by the new council.

R. Forrest offered to follow up dissatisfaction with the recent repairs to potholes. Councillors also expressed concern that recent pollarding of willows left out some trees.

PCSO T. Richards Report
T. Richards gave a brief over view of the new Partnership And Communities Together (PACT) scheme which hopes to link agencies together more effectively to improve service.

There has been an increase in fly tipping in the area.

A number of farm workshops had been broken into and also vehicles stolen such as Land rovers. Villagers were asked to remain vigilant. 

5.      Correspondence

·        Mendip District Council – Parishes Information Bulletin No. 78 July

·        Somerset County Council – A39 Red Route Exhibition Forum 28^th July at Coxley Village hall 3-7pm.

·        Somerset Community council – membership certificate

·        Clerks & Councils Direct July 2009 Issue 64

·        Mendip housing strategy – email re. opportunity to discuss housing strategy.

·        Central Mendip Community Partnership – 18^th August 6.30pm at Council Chambers, Shepton Mallet – opportunity for councillors to give their views on Local Development Framework Core Strategy (email)

·        Somerset County Council – list of councillors

·        SCC – Questionnaire re. National Highways and Transport Survey

6.      Accounts
The Clerk reported that the External Audit was underway. She would be submitting a claim for a VAT refund of £46.58. One account was presented for payment in favour of the Clerk for 3 months salary and expenses (April to June). This claim took into account the overpayment of the Clerk by £47.83. The Clerk reported that the current balance was £2964.09.

7.      To consider planning applications/matters received from the District Council since the last meeting
Notification of approval - Planning Application No 2009/0860 Mr P. Rowntree. Porch extension and single rear extension. Barrow Hill Barn, Barrow Causeway, Bleadney. BA5 1PN.

8.      Playing Field reports
M. Shepherd reported that even thought the weather spoilt the cricket match a profit of £150 was made. Mowing is carried out regularly and the playing field looks well kept. M. Churches will drop off some bins for litter. R. Forrest arranged to meet M. Shepherd at the playing field so that he could see the condition of the play area.

9.      Village Hall reports
C. Steadman reported that quotes for staging and improving the ceiling were underway.

10.   Decide on recruitment process for councillor vacancy
Jane Peck proposed, and C. Steadman seconded and it was unanimously carried that the vacancy be filled by co-option as no request had been made for an election by the electors. Phoebe Judah was elected as a councillor by an absolute majority.

11.  Water Level Management
The Clerk circulated notes which P. Judah had emailed her from the Somerset Water Management Partnership meeting held in Taunton in June.

12.  Review of the Councillors’ Register of Interests
All councillors present reviewed their declaration forms.

13.  Rights of way/ Highway matters

Highways - Following on from the previous meeting about strategies to limit the erosion of verges and road edges by encouraging drivers to use passing places, G. Nicholls will continue trying to find out the cost of passing place signs.

Footpaths - C. Steadman reported that she had investigated the bridge which had been reported as slippery but this was in fact fine. One footpath still needs clearing and this will be put in hand.

14.  Issues which members of the public wish to raise
None.

15.  Agenda items for the next meeting – September 3^rd   2009
Water level management would stay as an item for any updates.
Passing places would be included under Highways for an update.
This concluded business and the Chair closed the meeting at 8.15pm.

J. Jeans Clerk to the Parish Council August 2009

 Present:   Councillors: M. Churches in the Chair, G. Nicholls, C. Steadman and P.Ryder.
In attendance:   Mrs J. Jeans Parish Clerk.

1.      Apologies: J. Peck and M. Gooden.

2.      Declaration of interests: None

3.      Minutes of the Parish Council meeting held on 14^th May 2009
The minutes of the Council Meeting held on 14^th May 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

4.      Matters arising from these minutes
BT Kiosk – The Clerk was pursuing trying to set up a contract for electrical supply in order to progress the sale. This was proving rather difficult.

The Clerk had contacted M. Hillier about the vacancy for a councillor but had heard nothing. The Clerk will put up a notice advertising the vacancy.

5.      Reports from County/District Councillors/Police
None.

6.      Correspondence

·        Mendip District Council – Standards training session an update for parish councillors 13^th July West Pennard Village Hall 6.30pm. (G. Thompson know on 01749 341396 or email geoff.thompson@mendip.gov.uk )

·        Somerset Levels and Moors – Local Action for Rural Communities(funding for communities or businesses) – 16^th June  at Edington Village Hall 6.30pm or contact Andy Sherman for an information pack 01458 251309 email: asherman1@somerset.gov.uk

·        VISTA – Training Programme for the voluntary sector

·        The Playing Field magazine – passed to P.Ryder

·        Avon & Somerset Police – Summary Policing Plan 2009-2012

·        Pioneer Somerset – feedback on devolution of services

·        Somerset Chamber Choir – poster

·        Glasdon catalogue

7.      Accounts

The Clerk reported that the Internal Audit had been completed. An error over the Clerk’s salary amounting to an overpayment of £13.18 would need to be taken into account when the Clerk’s next salary claim was made. The Clerk presented the Annual Return, which councillors unanimously approved. The Clerk reported that the current balance was £3269.34.

8.      To consider planning applications/matters received from the District Council since the last meeting

Planning Application No 2009/0264 Mr & Mrs T Millard, Doublegate Farm, Lower Godney- erection of holiday lets – notification of approval.

Land at rear of Godney Village Hall, Lower Godney. Planning contravention notice- erection of buildings for agricultural/equestrian use without planning permission.

9.      Playing Field reports

P. Ryder agreed to be the Playing Field representative for the Parish Council. P.Ryder explained that M. Shepherd had given J. Peck a list of works and materials which were currently needed. M. Churches advised P.Ryder that the Playing Field Committee would need to explore sources of grant funding themselves and then seek support from the Parish Council as part of their application.

10.  Village Hall reports

C. Steadman reported that Mr & Mrs Pennycott were exploring possible sources of grant funding for works to the ceiling to improve insulation, acoustics and lighting.

11.  Water Level Management

The meeting with other parish councils had been very useful, especially sharing information. Concerns were raised about the fact that J. Hill had said that there was a high risk of flooding in Somerset. The Clerk to circulate the minutes from the meeting to all attendees and Godney Parish Council. This would include a draft joint statement.

12.  Rights of way/ Highway matters

Highways - Parked cars were leading to pot holes being worn on the opposite side of the road from other cars trying to get past. These needed fixing by Highways. Concern was expressed that this then caused a narrowing of the verges next to the rhynes.

Following on from the previous meeting about strategies to limit the erosion of verges and road edges by encouraging drivers to use passing places, G. Nicholls will continue trying to find out the cost of passing place signs.

Footpaths - C. Steadman would clear any overgrown paths. Sheila Petherbridge had sent her some way mark discs to put up to help indicate routes.

13.  Issues which members of the public wish to raise
None.

14.  Agenda items for the next meeting – August 6^th  2009
Review the declaration of interests,
Progress with the vacancy for a councillor,
Water level management would stay as an item for any updates.

This concluded business and the Chair closed the meeting at 7.34pm.

J. Jeans Clerk to the Parish Council June 2009

Present: Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, J. Peck and C. Steadman.

In attendance: Mrs J. Jeans Parish Clerk.

1.      Election of Chair
M. Churches took the Chair. It was proposed by C. Steadman, and seconded by J. Peck and unanimously carried that M. Churches be re-elected as Chair for the ensuing year.

2.      Election of Vice Chair
M. Churches took the Chair. It was proposed by J. Peck and seconded by M. Churches and unanimously carried that M. Gooden be re-elected as Vice Chair for the ensuing year.

3.      Election of Councillors to serve as Parish contacts on outside bodies
D. Walton had resigned as a councillor. The Clerk was asked to write a letter of thanks to D. Walton for his commitment over many years. It was resolved that C. Steadman remain the contact for the Village Hall and Footpaths. Additionally, that G. Nicholls would share Highways with M. Gooden (G.Nicholls to take on the responsibility of contacting Highways and M. Gooden in meeting with representatives). P. Ryder to be asked if he was willing to be the contact for the  Playing Field.

4.      Apologies: P. Ryder.

5.      Declaration of interests: C. Steadman re. footpath clearance.

6.      Minutes of the Parish Council meeting held on 9^th April 2009
The minutes of the Council Meeting held on 9^th April 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

7.      Matters arising from these minutes
The Drivers’ Awareness course that took place at the Village Hall on 21^st April was enjoyable and informative.

BT Kiosk – The Clerk reported that in order to finalise the purchase, the parish council was required to enter into a contract with an electricity supplier even though the council has made clear that the supply would be removed. This would have a cost to the parish council. The Clerk was asked to proceed.

The Clerk reported that a number of parish councils had expressed interest in meeting together to discuss joint action about the proposed changes to water level management. The Clerk is to contact these councils with a choice of two dates (June 9^th or 10^th 7pm) for a meeting at Godney Village Hall.

8.      Reports from County/District Councillors/Police
Apologies had been received from PCSO Tim Richards.

9.      Correspondence

·        Somerset SCC

Ø             Somerset Highways – verge cutting information. Passed to M. Gooden

·        Mendip District Council

Ø             Parishes Information Bulletin May 2009 Issue 76 – emailed to councillors. Information on small work grants for village halls. Passed to c. Steadman.

Ø             Notification of payment of precept

Ø             Copies of Your Mendip magazine.

·        Mendip Community Safety Newsletter –  Issue 8 Spring 2009.

·        SALC Agenda for East Area meeting 15^th June. Discussion points on the future of meetings because attendance is so low. Training events for Clerks (or Chairs)

·        BT  re. Kiosk. Request for council to sign up with an electrical supplier before we can proceed, even though we don’t want the supply!!

·        Rural Youth Newsletter plus information about the Moped Loan Scheme

·        Thatch Spring 2009 issue. To go in Pub File.

·        Public Sector Equality Duties – Equality and Human Rights Commission. To ensure that public bodies seek to improve better outcomes for people from different racial groups, disabled people, men and women, including transsexual men and women. Equality bill likely to come into effect in 2011. ( 7 strands: age, gender, gender identity, disability, race, religion or belief and sexual orientation).

·        Clerks & Councils Direct  May 2009-05-07 Kompan Play equipment catalogue – to pass to M. Heal.

10.  Accounts
The Clerk requested M. Churches to initial an error in the Receipts and Payments summary section of the accounts. The Clerk informed the meeting that she would pass the accounts to S. Stephenson so the internal audit could be carried out. Moore Stephens has agreed the 31^st July for the final date for the accounts. Councillors reviewed the Financial Policy. J. Peck agreed to monitor the accounts periodically. The Clerk informed the meeting that £1011.95 would be carried forward.

11.  To consider planning applications/matters received from the District Council since the last meeting
Planning Application No. 2009/0264 Mr & Mrs T Millard, Doublegate Farm, Lower Godney. Erection of 4 holiday lets, kitchen and dining area (revision of scheme 09445/012). Councillors unanimously resolved to query the need for retaining 26 places for car parking.

Winrow Nurseries, Mr & Mrs Rowland – Planning Contravention Notice –
Councillors requested planning contravention advice be sought from MDC.

12.  Playing Field reports
No report.

13.  Village Hall reports
No report. A meeting will be arranged once the quotes for improving the acoustics are received.

14.  Rights of way/ Highway matters
M. Gooden had spoken to Neil Corp about the badger damage near the Vicarage. No action can be taken until after the breeding season. M. Gooden and G. Nicholls to request that Highways put up a warning sign on the bend.

M. Churches had met Rob Daly to determine where the HGV signage should go. There will be no cost for the signs. G. Nicholls and M. Gooden to find out the cost of passing place signs to try and prevent any further erosion of the verges and creation of pot holes.

S. Petherbridge has advised C. Steadman that M. Chitty needs to inform her about the numerous holes around the badger sett in his field near the footpath so that advice and possible action can be taken.

C. Steadman informed councillors that S. Petherbridge recommended using local labour for footpath clearance in order to get best value. C. Steadman having declared an interest then left the meeting and took no further part in the proceedings. Councillors unanimously resolved to request that C. Steadman cleared the footpaths. This would make best use of the grant money.

15.  Issues which members of the public wish to raise
None.

16.  Agenda items for the next meeting – June 11^th 2009
Include passing places under Highways.
This concluded business and the Chair closed the meeting at 8pm.

J. Jeans Clerk to the Parish Council May 2009

 Present:   Councillors: M.Churches in the Chair, M. Gooden, G. Nichols, J. Peck, P. Ryder, C. Steadman & D. Walton.
In attendance: Mrs J. Jeans Parish Clerk.

1.      Apologies:
 None.

2.      Declaration of interests
 None.

3.      Minutes for the Council Meeting held on 18th March 2008.
The minutes of the above meeting were agreed and signed as a true record of the meeting.

4.      Matters arising from these minutes
Cllrs. noted that the BT line quality was still poor.

5.      Report from County/District Councillors

A.Glanvile reported that the cash revenue for MDC was still falling as a consequence of the economic climate. Car parks and planning were bringing in less revenue, and the bus passes for the over 60s were costing a lot. MDC had restructured to make savings. Thirty staff had been made redundant and the senior management had been reduced from 16 to 12. Council tax would rise by 3%.

Nonetheless MDC was pleased to have been awarded 5 star status for its street cleaning.

A new organisation called LARC had taken over much of the role of LAMP. LARC would channel funding for developing local businesses. Each district council had a representative. Grants can be sought for projects directly or through Cllr. A. Glanvile. If the parish council becomes able to use the Power of Well-being this would be a further approach, for projects such as energy generation, running Post offices and Public Houses.

6.      Chairman’s Report

The Clerk read a report on behalf of the Chairman who was delayed by a puncture. Various planning contraventions had been pursued with little outcome. MDC have won the appeal about Bartletts Farm, but are not likely to forcibly remove the mobile homes because of a lack of funds. Residents are urged to write to Edward James, The Chair of Mendip District Council to raise their concerns. Pressure might help encourage MDC to take action.

The Parish Council has secured a community grant from Cllr Ron Forrest towards erecting road signs to help guide HGVs to use appropriate routes. These will be erected during 2009. The PC also secured a grant towards two new noticeboards which are now in use.

Last year community grant money was secured from Cllr Ron Forrest to improve signage to Godney and the village hall. Subsequently a new Godney sign was put up near Godney Farm and the other sign by The Moorings was moved to a more appropriate position. Signs to direct people to the village hall were also erected.

The Parish Council supported the Playing Field Committee in successfully gaining grant aid towards a new mower.

After much persuasion Highways pollarded the willow trees between The Moorings and the Sheppey Inn. This has improved visibility as well as improving flow on the River Sheppey.

The Parish Council is seeking ways of building a strong response to the proposed changes to water levels in the area.

The Clerk has gained her Certificate in Local Council Administration. This will help the Parish Council towards meeting the requirements of being able to apply ‘The Power of Well-Being. Raise money through the Precept for projects which benefit the village and electors.

The Parish Council is in the process of buying the K6 BT Kiosk.

There has been a change of Chair. Michael Churches has taken over from P.Ryder as Chair of the Parish Council. Councillors wish to formally thank P. Ryder for his long chairmanship, of over 20 years. This is quite some record of achievement and shows great resilience in coping with the many challenges over the years.

7.      Questions/motions from members of the public
M. Chitty reported his disappointment that English heritage had not listed the K6 telephone kiosk. He thanked the Parish Council for its support in buying the BT Kiosk.

This concluded business and the Chairman closed the meeting at 6.55pm

J.Jeans
Clerk to the Parish Council   
                                         

Present: Councillors: M. Churches in the Chair, M. Gooden, G. Nicholls, C. Steadman and D.Walton.
In attendance: Mrs J. Jeans Parish Clerk.

1.      Apologies: J. Peck.

2.      Declaration of interests: None

3.      Minutes of the Parish Council meeting held on 9^th April 2009
The minutes of the Council Meeting held on 9^th April 2009 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

4.      Matters arising from these minutes
The Clerk had prepared some fliers to advertise the Drivers’ Awareness course taking place at the Village Hall on 21^st April at 6.30pm.

BT Kiosk – No reply had been received from BT. The Clerk will chase Western Power again about the agreement for a power supply. This will enable them to give the Clerk a valid MPAN number.

The Clerk gave each councillor a summary she had prepared about the new Power of Well-Being.

5.      Reports from County/District Councillors/Police
Apologies had been received from PCSO Tim Richards.

Cllr. A. Glanvile had given a report during the Annual Parish Meeting.

6.      Correspondence

·        Somerset SCC

Ø             Somerset Community Governance – County Council & European Elections – a poster to promote voting

·        Mendip District Council – Parishes Information Bulletin April 2009 Issue 75 – emailed to councillors. Information on garden waste collections including a poster.

·        Mendip District Council – Notification of payment of precept

·        Somerset Community Council – subscription £30

·        Mendip Community Newsletter – Volume 3 Issue 1 Spring 2009

·        Mendip Housing – newsletter Spring 2009

·        The Ramblers’ Association – Family walking events

·        Moore Stephens – external audit papers

7.      Accounts
Councillors unanimously resolved to renew their membership of Somerset Community Council. The Clerk presented the accounts, which councillors unanimously approved.

8.      To consider planning applications/matters received from the District Council since the last meeting
None received.

9.      Playing Field reports
No report.

10.  Village Hall reports
No report. A meeting will be arranged once the quotes for improving the acoustics are received.

11.  Water Level Management
The Clerk had contacted other Parish Councils, some of whom have not yet responded. The Clerk is to chase these up. Councillors resolved to hold a meeting for interested councillors from other councils to attend when a joint response could be discussed.

12.  Litter around the village
The Clerk to contact MDC or SCC and find out what support they could give Godney in organizing a litter pick day. Councillors suggested the day before the rounders match in August. Cllr. A. Glanvile offered to take up the issue of the bumpers which have been dumped in the rhyne on Tripp’s Drove.

13.  Rights of way/ Highway matters
The Clerk to chase Jeff Bunting to arrange a meeting to show him where the HGV notices need to go, and also to check the costs of these. M. Gooden reported that he had contacted Steven Scriven about the willow trees which were missed out of the recent pollarding. S. Scriven was unable to help. M.Gooden will contact Neil Corp (01458 837100) about the badger damage near the Vicarage and the pot holes around the village.

The footpath grant could be used for repair or replacement of stiles. A new footbridge has been installed on the footpath near the Millard’s chicken houses.

14.  Issues which members of the public wish to raise
None.

15.  Agenda items for the next meeting – Annual General Meeting May 14^th 2009
Include the badger damage to the roads in Godney under Highways.
This concluded business and the Chair closed the meeting at 7.15pm.

J. Jeans Clerk to the Parish Council April 2009

 Present: Councillors: M.Churches in the Chair, M. Gooden, G. Nichols, J. Peck, P. Ryder, C. Steadman & D. Walton.

In attendance: Mrs J. Jeans Parish Clerk.

1.      Apologies:
None.

2.      Declaration of interests:
None.

3.      Minutes for the Council Meeting held on 18th March 2008.
The minutes of the above meeting were agreed and signed as a true record of the meeting.

4.      Matters arising from these minutes
Cllrs. noted that the BT line quality was still poor.

5.      Report from County/District Councillors

A.Glanvile reported that the cash revenue for MDC was still falling as a consequence of the economic climate. Car parks and planning were bringing in less revenue, and the bus passes for the over 60s were costing a lot. MDC had restructured to make savings. Thirty staff had been made redundant and the senior management had been reduced from 16 to 12. Council tax would rise by 3%.

Nonetheless MDC was pleased to have been awarded 5 star status for its street cleaning.

A new organisation called LARC had taken over much of the role of LAMP. LARC would channel funding for developing local businesses. Each district council had a representative. Grants can be sought for projects directly or through Cllr. A. Glanvile. If the parish council becomes able to use the Power of Well-being this would be a further approach, for projects such as energy generation, running Post offices and Public Houses.

6.      Chairman’s Report

The Clerk read a report on behalf of the Chairman who was delayed by a puncture. Various planning contraventions had been pursued with little outcome. MDC have won the appeal about Bartletts Farm, but are not likely to forcibly remove the mobile homes because of a lack of funds. Residents are urged to write to Edward James, The Chair of Mendip District Council to raise their concerns. Pressure might help encourage MDC to take action.

The Parish Council has secured a community grant from Cllr Ron Forrest towards erecting road signs to help guide HGVs to use appropriate routes. These will be erected during 2009. The PC also secured a grant towards two new noticeboards which are now in use.

Last year community grant money was secured from Cllr Ron Forrest to improve signage to Godney and the village hall. Subsequently a new Godney sign was put up near Godney Farm and the other sign by The Moorings was moved to a more appropriate position. Signs to direct people to the village hall were also erected.

The Parish Council supported the Playing Field Committee in successfully gaining grant aid towards a new mower.

After much persuasion Highways pollarded the willow trees between The Moorings and the Sheppey Inn. This has improved visibility as well as improving flow on the River Sheppey.

The Parish Council is seeking ways of building a strong response to the proposed changes to water levels in the area.

The Clerk has gained her Certificate in Local Council Administration. This will help the Parish Council towards meeting the requirements of being able to apply ‘The Power of Well-Being. Raise money through the Precept for projects which benefit the village and electors.

The Parish Council is in the process of buying the K6 BT Kiosk.

There has been a change of Chair. Michael Churches has taken over from P.Ryder as Chair of the Parish Council. Councillors wish to formally thank P. Ryder for his long chairmanship, of over 20 years. This is quite some record of achievement and shows great resilience in coping with the many challenges over the years.

7.      Questions/motions from members of the public
M. Chitty reported his disappointment that English heritage had not listed the K6 telephone kiosk. He thanked the Parish Council for its support in buying the BT Kiosk.

This concluded business and the Chairman closed the meeting at 6.55pm

J.Jeans
Clerk to the Parish Council                                            

Present: Councillors: P. Ryder in the Chair, M. Churches, M. Gooden, G. Nicholls, J. Peck, C. Steadman and D. Walton.
In attendance:Mrs J. Jeans Parish Clerk.

1.Apologies: None.  

2. Declaration of interests: None

3. Minutes for the Council Meeting held on 11th December 2008
The minutes of the Council Meeting held on 11^th December 2008 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

4.      Matters arising for the minutes
The calendar of meeting dates was amended and agreed. In order to gauge if there is sufficient interest J. Peck and C. Steadman agreed to circulate fliers to residents advertising the opportunity of attending a Driver’s course at the Village Hall. (C.S. will do the bottom half of the village and J.P. the top half). A minimum of 12 people are needed to make the free course viable. The Clerk to draft the flier.

5.      Reports from County/ District Councillors/Police

Report form Cllr. A. GlanvileCllr. A. Glanvile informed the meeting that MDC has a large shortfall in their budget and this will lead to staffing changes and some services will be cut. Although the 9 month trial of cardboard and plastic re-cycling has been successful, the cost of spreading this is too much at present. Electors should be aware that the re-cycling centres such as Dulcote are obliged to take all household waste. Anyone encountering problems should let Cllr. A. Glanvile know. Cllr. A. Glanvile was made aware of the longstanding problem of a flood across the road on the way to Polsham. Highways and the Environment Agency seem to be denying responsibility. Cllr. A. Glanvile will look into this as it causing a hazard for road safety. Cllr. A . Glanvile apologised that he may not be able to make the Annual Parish Meeting due to a clash of meetings.

Report from PCSO T. Richards
T. Richards has a new line manager Tim Rust. He will bring Tim Rust along to the next meeting. There have been no crime incidents in Godney. Locally there have been a large number of road accidents because of the icy conditions.
As already noted PCSO T. Richards has spoken to Avalon Coaches about the coaches which are using the Godney roads as short cuts.
He ended his report by reminding residents to be vigilant about suspicious persons or vehicles and to report these to the Police.

6.      Correspondence

·         Somerset SCC

• Somerset Highways – Road closure – B3139 Coombe Batch & Wells Road, Wedmore  for 3 days from 28^th January – display on notice board

• Somerset – Safer, Stronger Neighbourhood’s Roadshow February 2009 – flier giving details.

·         Mendip Community Safety Newsletter –  Issue 7 Winter 2008

·         Mendip Housing – newsletter.

·         Mendip Partnership NHS – Proposals for development of mental health services in Mendip & Bridgwater – PC may make a response using the enclosed form or write a separate letter or by email or by attending a public meeting (2/2/09 or 12/2/09). Clerk requested to make response.

·         Letter and information from Lower Brue District Drainage Boards  - enclosed a hard copy with Cllrs. agenda and minutes. Item on the Agenda.

·         Thatch – Winter 2008 – to go in Pub File

·         Somerset NHS – Joint strategic needs assessment published

·         SCC Explore Somerset – a website to promote trails and routes across Somerset-passed to Jane Peck

·         MDC – Mendip Highways – December 2008 information sheet – passed to M. Gooden

·         MDC – Parishes Information Bulletin- January 2009 Issue 72- emailed to councillors with email. Parish Forum ‘Time to Plan’- 19^th January. 5.45 for 6.30pm an opportunity to give response from Godney about the Local development Framework – core strategy eg. development in Godney.

·         MDC – minutes form 9^th December Strategic Partnership meeting. Includes: good appendix on how to develop housing in an effective manner; copies of a presentation about the Shapwick Willows project.

7.      Accounts
The Clerk advised the meeting that the Parish Council account stood at £1924.06. Councillors unanimously resolved to make a donation to Mendip Community Transport of £25. The charity benefits the village through the weekly community bus on Fridays. Councillors also resolved to make a donation of £100 for the use of the Village Hall. The Clerk reported that Mr S. Stephenson was willing to act as Internal Auditor for 2008-9.

8.      Planning
Mr & Mrs Roddick, Bottom Barn, Panborough, Wells Planning Application No. 112004/011 – proposed porch. Notification of approval.

9.      Playing Field Report
No report.

10.   Village Hall Report
The Village Hall is exploring the best way to improve the acoustics possibly by lowering the ceiling. Approval for the grant for the new windows and doors has been gained.

11.   Water Level Management
The Clerk had circulated a newsletter from the North Brue Drainage Board about proposed changes to the water level management to benefit local wildlife. P. Judah and M. Churches made a presentation to the meeting about these proposals. Councillors resolved that the best way forward in responding to these proposals was to consult local people. It was resolved that the Parish Council would hold a public meeting, during which a presentation could be made to the members of the public, who could also ask questions.The date agreed was Friday 20^th February at 7pm in the Village Hall. Hopefully from this an Action Plan could be drafted to take forward whatever decisions were made if there is sufficient support. Representatives from other local councils: Wedmore, Meare, Mark and Burtle would also be contacted to find out what action they were taking. They may be interested in coming to the proposed public meeting. Additionally, members of the press such as: The Wells Journal, The Western Gazette and The Fosseway Magazine could be invited. The Clerk was asked to draft an A4 poster advertising the meeting, and to send out invitations to outside organisations. P. Judah will email the Clerk useful additional information and contacts. The Chair to draft a letter to the North Brue Drainage Board asking why the newsletter has not been sent to all rate payers in the area and why the consultation with farmers and ratepayers was limited to only 90.

12.   BT Phonebox
The Clerk reported on the insurance cover needed. At present providing the box is securely sealed and any broken glass is replaced with perspex, and decommissioning correctly carried out, current liability would be covered. Damage insurance would be extra. The Clerk also reported on the costs of adopting the phonebox. These include: the disconnection of electricity which she had been advised would cost approximately £500 or the annual electricity supply of approximately £50 (unmetered); the costs of maintenance – replacing broken windows, re-painting; the cost of securely sealing up the box. Councillors discussed the advantages and disadvantages of adopting the box. Secondhand boxes can be bought locally for approximately £500.  After much discussion the Chair proposed that the item be adjourned until the next meeting. No councillor seconded this proposal. M. Churches proposed that the Parish Council do not adopt the box, and M. Gooden seconded. Councillors voted by a majority that the council do not adopt the phonebox.   

13.   Village Notice Boards
Councillors unanimously resolved to buy two PVC notice boards for the village. One to replace the broken one outside the old Post Office and the other to go at the end of the drive to the Village Hall. The cost of each board will be £90 and is covered by the Community Grant money received from Cllr. R. Forrest. M. Churches will order these boards.

14.   Rights of Way/Highway Matters
It was unanimously decided that the discussion of where to site better signage for HGVs and what the signs should include, be postponed to the next full meeting in March. C. Steadman asked that M. Gooden ask Highways why a new blue sign warning HGVs that no turning area is available has been erected outside The Hawthorns, too late for it to be of any use to HGV drivers. Also, M. Gooden was asked to question why some isolated trees were not pollarded during the recent works.

15.   Issues which members of the Public wish to raise
None

16.   Agenda items next meeting  12th March 2009.
Community grant: Finalise road signage for HGV’s.

This concluded business and the Chairman closed the meeting at 8.45 pm.

J.Jeans Clerk to the Parish Council.  Dec 2008

Present: Councillors: P. Ryder in the Chair, M. Gooden, G. Nicholls, C. Steadman and D. Walton.

In attendance:Mrs J. Jeans Parish Clerk.

1.Apologies: Councillors accepted J. Peck’s apologies.  

2. Declaration of interests: None

3. Minutes for the Council Meeting held on 9^th October 2008

The minutes of the Council Meeting held on 9^th October 2008 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting.

4.      Matters arising for the minutes

The Clerk reported to the meeting about progress with ‘adopting the phonebox’ from BT. Removal of the electrical supply could cost up to £500 to remove depending on whether the cable is over or under ground. For the present, the council needs to sign an electrical supply contract. Councillors requested that the Clerk seek advice from Allianz Cornhill on insurance cover, before signing the electricity contract.

A letter and a useful leaflet called ‘living on the edge’ had been received from Darryl Parker (Flood Risk Management) in response to the Parish Council’s recent letter about river levels. Cllrs. requested that additional copies of the leaflet be ordered. The clearance of silt at Lower House Farm (S. Strachey) has been completed.

5.      Reports from County/ District Councillors/Police

Apologies were received from PCSO T. Richards. The Clerk reported that PCSO T. Richards had been very helpful in talking with Avalon Coaches about their use of the Godney roads as a short cut from Glastonbury to Wedmore. Avalon apparently have permission for their route from the School Transport Division at County Hall. PCSO T. Ricahrds advised that the Clerk should write a letter to School Transport to point out the unsuitability of this route. Councillors requested that the Clerk do this.

6.      Correspondence

o        Mendip District Council

§                MDC – Parishes Information Bulletin November  Issue 70 & December Issue 71(emailed to councillors with email)

§                Questionnaire on sport provision – completed by the Clerk

§                Mendip Get Active – Family activities and activities for over 50s

§                Mendip Strategic Partnership – Minutes from the meeting held on 16^th September 2008

§                Central Mendip Community Partnership – agenda for 21^st October 2008

§                Suppliers to MDC – new web based registration. Clerk to hold details.

§                MDC – Core Strategy for consultation – Discuss at January meeting

·         Somerset SCC

Ø              Somerset Highways – Winter management – pass to M. Gooden.

Ø              Council Question Time – opportunities for the public to question councillors at venues around Somerset – includes Mendip DC on 14^th January at the Council Offices, Shepton Mallet

Ø              Christmas and New Year Recycling and Refuse collections – copy posted on notice board

·         SALC

Ø              Items of interest for Cllrs. October and December – Consultation about the Members’ and Officers’ Code of Conduct.

Ø              Agenda for SALC East Area meeting 1^st December

Ø              NALC – Annual Report and Accounts 2007- 8.

Ø              Rural Youth Newsletter Autumn 2008 – some interesting projects around Somerset involving young people - put in Pub File.

Ø              The Playing Field Autumn 2008 – passed to M. Heal.

·         BT Phone Box – Western Power Distribution – Agreement for electricity supply

·         Environment Agency – response to the Parish Council’s recent letter

·         Glastonbury Town Council – Planning for emergencies meeting on 6^th November 2008

·         Western Power Distribution – feedback from their recent consultation is available on www.westernpower.co.uk/default.asp?categoryID=92

·         CPRE Autumn 2008 Newsletter – interesting articles about the national spatial strategy (housing density) and Rural Post Offices – put in Pub File.

·         Department for Communities and Local Government- Consultation about the Code of Conduct

·         Thatch Autumn 2008 – Some interesting articles on funding, community projects, and Rural Post Offices – put in Pub File.

·         Mendip Community Newsletter – Volume 2 Issue 3 Autumn 2008 – put in Pub File.

·         Mendip Community Transport – news and a request for a donation

·         Somerset Primary Care Trust (NHS) Annual Public Report

·         VISTA – Voluntary Sector Training Alliance- booklet giving details of training/courses on offer – put in Pub File

·         Clerks & Councils Direct Issue 60 November 2008

·         Glasdon catalogues for seating and rubbish bins – pass to M. Heal

·         Digital UK – details about the switch to Digital – Clerk to hold.

7.      Accounts

A grant of £1167 had been received from R.Forrest’s Community Grant’. Councillors requested that this should be an item on the January agenda.

The Clerk reported that £120 had been received from MDC for the Footpath Grant. The revised scales for Clerk’s Salaries and mileage allowance for the year from 31^st March 2008 had been received, and councillors unanimously agreed to an increase in the Clerk’s pay of 0.206 pence per hour. One account was presented for payment, in favour of the Clerk for her salary for five months (August to December). Cllrs. unanimously agreed to pass this account for payment.  The Clerk advised the meeting that the Parish Council account stood at £2004.60. Councillors unanimously resolved to appoint Mr S. Stephenson as Internal Auditor for 2008-9.

14.   To consider the financial requirements for 2008-9 and set the precept accordingly

The Clerk presented a briefing paper outlining historical and future, income and expenditure. P. Ryder proposed a precept of £2600. This was seconded by D. Walton and unanimously agreed.

15.   To adopt a Complaints Policy

A draft policy was presented to councillors by the Clerk based on the NALC model. M. Gooden proposed that the policy was adopted. This was seconded by C. Steadman and unanimously agreed. 

16.   Freedom of Information Act 2000- requirement to adopt a publication scheme

C. Steadman proposed that the model scheme and a completed guide to information were adopted. This was seconded by D. Walton and unanimously agreed. The scheme sets out more formally the range of information which the public may request a copy of. 

17.   Code of conduct

The Clerk explained the changes which the Government is proposing. These extend the code to the conduct of members acting in their non-official capacity. It also proposes extending the code to officers. The Clerk will pass on councillors’ views to P. Lacey from SALC.

18.   To approve the suggested meeting dates for 2009

Councillors unanimously resolved to accept the proposed calendar subject to any amendments necessary from previous hall bookings. G. Nicholls to advise the Clerk of any clashes with other hall bookings so that any changes can be agreed at the January meeting.

19.   Planning 

·        Seery’s Peat Works, Lewis Drove, Godney Planning Application No. 059984/004 – notification that the application was approved.

·        E J Godwin, Land at Oak’s Drove, Westhay Moor Drove Planning Application No. 106071 & 106071/001 – notification that the application was approved.

·        E J Godwin, Land at Oak’s Drove, Westhay Moor Drove Planning Application No. 067813/003 – notification that the application was approved.

·        Mr I Nutt, Land at North Chine Drove, Westhay Moor, Godney – notification that a Section 215 notice has been issued.

·        Simonswood Moss, Seery’s Peat Works, Lewis Drove, Godney  Planning Application No. 059984/004– retention of office- notification that the application was approved.

·        Winrow Nurseries, Lewis Drove, Godney Planning Application No. 085770/004 – notification that the application has been withdrawn

·        Mrs N Binks, Fir Tree Barns, Lower Godney Planning Application No. 109695/007 – notification that the application was approved with conditions (Restriction of use to normal working hours, submit a plan for car parking and drainage and implement these).

·        Mr & Mrs Roddick, Bottom Barn, Panborough, Wells Planning Application No. 112004/011 – proposed porch. Councillors unanimously resolved to recommend approval.

14.   Playing Field Report
No report.

15.   Village Hall Report
There will be a Village Hall Committee meeting on 16^th December.

16.   Rights of Way/Highway Matters
M. Gooden has reported the blocked drain near Polsham. Complaints were made about mud on the road between ‘The Willows’ and ‘Prayway House’ and these were followed up by M. Gooden.  He rang the farmer concerned who then cleaned the road. Pot holes which need reporting to Highways are: the road near Terry’s nursery and the road through Godney along the river. The road is starting to dip by the old badger hole opposite the Vicarage. 

17.   Issues which members of the Public wish to raise
None

18.   Agenda items next meeting  8^th January 2009.

Community Grant: Decide on best deal for the new village notice-boards. Finalise road signage for HGV’s.
Badger set on the footpath opposite Manor Farm Cottage.
BT phone box – next steps.

This concluded business and the Chairman closed the meeting at 7.50 pm.

J.Jeans Clerk to the Parish Council.  Dec 2008

Present: Councillors: M. Gooden in the Chair, M. Churches, G. Nicholls, J. Peck, and C. Steadman.
In attendance:  Mrs J. Jeans Parish Clerk. 

1.Apologies: P.Ryder  

2. Declaration of interests: C. Steadman 

3. Minutes for the Council Meeting held on 11^th September2008

The minutes of the Council Meeting held on 11^th September 2008 which had been circulated prior to this meeting, were agreed and signed as a true record of that meeting. The minutes from 28^th July 2008 were amended at the request of the Clerk to reflect the correct dates for item 3.

 4.      Matters arising for the minutes

The Clerk reported to the meeting about the ‘adopt a phonebox’ scheme from BT. The cost was £1 but the maintenance costs were not clear. Councillors requested the Clerk to find out from MDC what these might be. Darryl Parker from Flood Risk Management had contacted the Clerk in response to the Parish Council’s recent letter about river levels. Mr Parker stated that the willows between Moorings and White Hart Farm would be pollarded by Highways in December. The higher water level was thought to be caused by a silt build up near Lower House Farm. This would be cleared after contact with the owner. M. Gooden reported that he had spoken to the NRA about the need to flail the banks and this would be done. The Clerk reported that the Driver Awareness Course being offered by Somerset will be available in February. Godney would need to recruit at least 12 people in order for this to run. Leaflets would be available. The Clerk to find a suitable date.

 5.      Reports from County/ District Councillors/Police

PCSO T. Richards reported that there had been no major crime matters in Godney. He did report some recent burglaries in Westhay and Meare. PCSO Richards offered to give M. Gooden some timers for lighting for the use of vulnerable residents. He also offered to write a letter on behalf of the village if there was any possibility of saving the public telephone box. He asked residents to remain vigilant in reporting suspicious vehicles or persons. The number to ring to report crimes is 0845 456 7000. In an emergency obviously use 999. Residents can use PCSO Richards mobile for non urgent matters and if he is on duty he will respond (078 25175 308).

 6.      Correspondence

·         MDC

• MDC – Parishes Information Bulletin September 2008 Issue 68 & October 2008 Issue 69 (emailed to councillors with email)

• Funding advice evening on October 14^th at Glastonbury Town Hall from 7.30-9.30pm.

·         Somerset SCC

• Somerset CC – Survey about ‘Devolution of services’. Completed during the meeting.

·         Standards Board – Newsletter Issue 3 September 2008

 ·         Somerset Community Safety newsletter  Autumn 2008 Issue 6

7.      Accounts

The Clerk advised the meeting that the Parish Council account stood at £1195.03.

 8.      Planning 

Planning Application No. 109695/007 Mrs N Binks, Fir Tree Barns, lower Godney. Re-application for change of use of barns to B1 use (retrospective). C.Steadman moved to the public gallery and made representations as a member of the public. C. Steadman having declared an interest left the room and took no further part in the debate or voting thereon. Councillors unanimously resolved to recommend refusal for this application.

Planning Application No. PC/059984/006/KT Seery’s Peat Works, Lewis Drove. Application for retention of office accommodation (retrospective) for a period of 5 years. Councillors unanimously resolved to recommend approval.

Planning Application No. 085770/004 Winrow Nurseries, Lewis Drove. Retrospective  application to retain a mobile home for accommodation. Councillors unanimously resolved to recommend approval.

 9.      Playing Field Report

M. Heal reported that the Trustees were: M. Heal, S. Grist, J. Merrett, P & S Sander Jackson, J. Bartlett and M. Shepherd. M. Heal will look at the original trust deed and constitution to find out if the Parish Council has any responsibilities for the Playing Field. M. Heal explained that safety measures for those using the mower had been made clear and were in the Playing Field Minutes. When the new mower arrives, users will need to adhere to a code of practice or the insurance will be compromised.

 10.   Village Hall Report

The double glazing has been ordered. Volunteer painting will be undertaken shortly. And the acoustics will be improved too. A Village Hall Committee meeting is coming up soon.  

 11.   Rights of Way/Highway Matters

M. Gooden to report the blocked drain near Polsham. J. Peck is waiting to hear about the footpath grant.

12.   Community Grant – ideas for projects

The Clerk reported that Jeff Bunting was available to meet with a group of councillors to discuss the HGV road signs. The 23^rd October was decided upon. The Clerk to contact Jeff Bunting and confirm the time, date and venue.

M. Churches reported that the cost of two new notice boards for the Parish Council would be £90 each for a 90cm square board.

13.   Issues which members of the Public wish to raise

None

 14.   Agenda items next meeting  11^th December.

None

 This concluded business and the Chairman closed the meeting at 8.45 pm.

J.Jeans Clerk to the Parish Council.  Oct 2008